Title & Mortgage Operations Admin

Diaz Anselmo & Assoc. PA; Plantation (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Diaz Anselmo & Associates in Plantation, FL, is seeking an Administrative Assistant for our Title team to manage mortgage documentation and title processes, coordinating with clients and internal teams to keep workflows moving accurately and on time.

You will oversee assignments of mortgage, file title documents, and support the legal team under tight deadlines, with strong MS Office skills and meticulous attention to detail.

Qualifications

• 2–4 years as a Legal Assistant or Paralegal in foreclosure, creditor rights, or real estate litigation.
• Proficient in MS Office; experience with Perfect Practice, ICE, Tempo, or ADR.
• Strong attention to detail, multitasking, and ability to meet deadlines in a high-volume environment.
• High school diploma required; degree or associate's preferred.

Responsibilities

• Oversee the full lifecycle of Assignments of Mortgage (AOM) from receipt to final recording.
• File and track Lis Pendens, Title Order Instruments, and related documents.
• Coordinate approvals and submissions of formal legal descriptions to counties and state entities.
• Monitor production schedules, aging files, and order title gap searches.
• Maintain data in Perfect Practice, ICE, Tempo, ADR and client portals.
• Assist Title Examiners and Legal Assistants with document retrieval under deadlines.
• Manage shared departmental email inbox with prompt responses.

Skills

MS Office

Attention to detail

Multitasking

Deadline-oriented

Education

High school diploma

Associate's degree preferred

Tools

Perfect Practice

ICE

Tempo

ADR

Job description

Diaz Anselmo & Associates in Plantation, FL, is seeking an Administrative Assistant for our Title team to manage mortgage documentation and title processes, coordinating with clients and internal teams to keep workflows moving accurately and on time.

You will oversee assignments of mortgage, file title documents, and support the legal team under tight deadlines, with strong MS Office skills and meticulous attention to detail.