Real Estate Operations Lead & Executive Assistant

CoCalibrate Real Estate Solutions

Vancouver (WA)

On-site

USD 43,000 - 54,000

Full time

14 days+

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Benefits offered by this job

Laptop provided

Phone provided

Job summary

CoCalibrate Real Estate Solutions is seeking an experienced Operations Manager / Executive Assistant to lead daily real estate team operations in Vancouver. The role combines administration, transaction support, marketing, client care, and operational optimization in a fast-paced real estate environment.

In this leadership position, you will oversee all areas of the business and drive smooth systems, client experiences, and growth.

Qualifications

Minimum 2 years of experience in real estate operations or team management.
Strong leadership and organization skills.
Proactive, detail-oriented with excellent communication.

Responsibilities

CRM Management: Maintain and update client databases and follow-ups.
Transaction Coordination: Manage workflows and timelines for listings and purchases.
Client Communication: Provide consistent and professional updates to clients.
Buyer Tour Coordination: Schedule property showings per client preferences.
Email & Calendar Management: Handle inboxes and coordinate appointments.
Marketing Preparation: Assist with listing materials, brochures, and content.
Social Media & Website Management: Oversee content creation and posting.
Event Planning: Plan client appreciation events and team functions.