Executive Assistant — Real Estate Team Operations

CIPRANI CONSULTING LLC; Conifer (CO); On-site; USD 72,000 - 88,000; Full time

Job summary

Victoria Merchant Group - KW Foothills in Colorado seeks an Executive Assistant to be the team owner’s right hand, bringing structure, follow-through, and momentum to a growing real estate business.

You will manage the executive's schedule, handle communications with confidentiality, and coordinate listings, staging, photography, and CRM follow-ups to ensure no detail falls through the cracks.

Qualifications

• Experience managing executive schedules and calendars.
• Strong written and verbal communication with confidentiality.
• Proven track record of preparing and editing high-quality correspondence, reports, and presentations.
• Familiarity with real estate processes, including staging and photography coordination.
• Strong organizational skills to manage client relationships and maintain an efficient CRM system.
• Ability to facilitate smooth transaction processes by liaising with clients, agents, and stakeholders.
• Experience in planning and executing company events and team-building activities to foster collaboration.

Responsibilities

• Coordinate and manage the executive's daily schedule, ensuring all appointments and meetings are efficiently organized.
• Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and clarity.
• Oversee the preparation and execution of real estate listings, including coordinating staging and photography.
• Manage client relationships by ensuring timely follow-ups and maintaining an organized CRM system.
• Facilitate smooth transaction processes by liaising with clients, agents, and other stakeholders.
• Assist in the planning and execution of company events and team-building activities, fostering a collaborative environment.

Skills

Executive scheduling

Confidentiality

CRM coordination

Tools

CRM system

Job description

Victoria Merchant Group - KW Foothills in Colorado seeks an Executive Assistant to be the team owner’s right hand, bringing structure, follow-through, and momentum to a growing real estate business.

You will manage the executive's schedule, handle communications with confidentiality, and coordinate listings, staging, photography, and CRM follow-ups to ensure no detail falls through the cracks.