Real Estate Executive Assistant

CoCalibrate Real Estate Solutions; Vancouver (WA); On-site; USD 43,000 - 54,000; Full time

Benefits offered by this job

Laptop provided

Phone provided

Job summary

CoCalibrate Real Estate Solutions is seeking an experienced Operations Manager / Executive Assistant to lead daily real estate team operations in Vancouver. The role combines administration, transaction support, marketing, client care, and operational optimization in a fast-paced real estate environment.

In this leadership position, you will oversee all areas of the business and drive smooth systems, client experiences, and growth.

Qualifications

• Minimum 2 years of experience in real estate operations or team management.
• Strong leadership and organization skills.
• Proactive, detail-oriented with excellent communication.

Responsibilities

• CRM Management: Maintain and update client databases and follow-ups.
• Transaction Coordination: Manage workflows and timelines for listings and purchases.
• Client Communication: Provide consistent and professional updates to clients.
• Buyer Tour Coordination: Schedule property showings per client preferences.
• Email & Calendar Management: Handle inboxes and coordinate appointments.
• Marketing Preparation: Assist with listing materials, brochures, and content.
• Social Media & Website Management: Oversee content creation and posting.
• Event Planning: Plan client appreciation events and team functions.

Skills

CRM management

Transaction coordination

Client communication

Buyer tour coordination

Email & calendar management

Marketing support

Leadership

Organization

Job description

This role is ideal for an experienced and enthusiastic Operations Manager with a strong background in real estate support. Based in Vancouver, we are seeking a full-time, in-person Executive Assistant / Operations Manager to help lead and elevate the day-to-day operations of a high-performing real estate team. This is a key strategic role responsible for overseeing administrative, transaction, marketing, client care, and operational functions. We're looking for a proactive, detail-oriented professional who can confidently manage and optimize daily operations in a fast-paced real estate environment. In this leadership-focused position, you will oversee all areas of the business - From administration and marketing to client care and general operations - helping ensure smooth systems, exceptional client experiences, and ongoing business growth. Sounds like you? Bonus items that motivate and set us apart: Confidential hiring process Competitive wages Monday to Friday, 9 am-5 pm (with occasional evening and weekend work as needed) Work laptop and phone provided Responsibilities: CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow-up Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion Qualifications: Minimum 2 years of experience in real estate operations or team management Valid BC driver's license and reliable vehicle Strong leadership skills Excellent organization and follow-up habits Experience managing multiple projects simultaneously Able to take initiative and anticipate needs before they arise Strong communicator who thrives in a fast-paced environment Enjoy being in a dynamic job where no task is above or below you A constant drive to improve the experience of clients and our internal processes: "How can I make things better?"

• CRM Management: Maintain and update client databases to ensure accurate and timely communication and follow up
• Transaction Coordination: Manage workflows and timelines for listings and purchases from start to finish
• Client Communication: Act as the primary point of contact, providing consistent and professional updates throughout the buying or selling process
• Buyer Tour Coordination: Organize and schedule property showings based on client preferences and availability
• Email & Calendar Management: Handle inboxes, schedule appointments, and keep team members organized and on track
• Marketing Preparation: Assist with creating and coordinating listing materials, brochures, and promotional content
• Social Media & Website Management: Oversee content creation, posting, and engagement to maintain a strong online brand presence
• Event Planning: Plan and execute client appreciation events, open houses, and team functions from concept to completion

Compensation:
$60,000-$75,000 per year