Remote Real Estate Executive Assistant & CRM Specialist

Vitalis Outsourcing LLC; United States; Remote; USD 25,000 - 41,000; Full time

Job summary

Vitalis Outsourcing LLC is seeking an Executive Assistant and CRM/Lead Management Virtual Assistant to support real estate teams, executives, and sales teams. The role focuses on accurate CRM upkeep, lead organization, scheduling, and operational workflows.

You will manage CRM systems, field follow-ups, and provide clear daily updates while adhering to SOPs and confidentiality requirements.

Qualifications

• Proven experience in executive assistance or admin support.
• CRM management experience required or strongly preferred.
• Experience with real estate administration or sales support is a plus.

Responsibilities

• Maintain and organize CRM records across platforms.
• Manage lead statuses, notes, reminders, tasks, and communication history.
• Assist with scheduling, calendar management, and executive priorities.

Skills

Executive support

CRM management

Lead management

English communication

Organizational skills

Deadline tracking

Remote work setup

Tools

Lofty

Follow Up Boss

BoldTrail

KVCore

GoHighLevel

Google Workspace

Microsoft Office

Job description

Vitalis Outsourcing LLC is seeking an Executive Assistant and CRM/Lead Management Virtual Assistant to support real estate teams, executives, and sales teams. The role focuses on accurate CRM upkeep, lead organization, scheduling, and operational workflows.

You will manage CRM systems, field follow-ups, and provide clear daily updates while adhering to SOPs and confidentiality requirements.