Real Estate Office Manager — QuickBooks & Operations

Top Workforce Solutions; Newark (NJ); On-site; USD 54,000 - 66,000; Full time

Job summary

Top Workforce Solutions in Newark, NJ, is seeking an Office Manager to support daily operations for a real estate development and investment company. You will manage calendars, invoicing, vendor coordination, and document management.

The ideal candidate has 3+ years in office management, strong QuickBooks experience, excellent organization and communication, and the ability to work independently. This is a full-time, in-office role with standard business hours.

Qualifications

• 3+ years of experience in office management, administration, operations, or executive support.
• Strong QuickBooks and bookkeeping experience required.
• Excellent organizational, communication, and follow-up skills.
• Ability to work independently, prioritize responsibilities, and take initiative.
• Proficiency with Microsoft Office and standard business software.
• Real estate, property management, construction, or finance preferred.

Responsibilities

• Manage day-to-day office operations and provide direct support to the owner.
• Coordinate calendars, meetings, appointments, emails, and correspondence.
• Process invoices, payments, and expenses and maintain accurate QuickBooks records.
• Assist with bookkeeping and general financial administration.
• Coordinate with vendors, contractors, site managers, and consultants.
• Track deadlines, payments, documents, and outstanding action items.
• Maintain contracts, invoices, company files, and business records.
• Prepare reports, spreadsheets, correspondence, and other business materials.

Skills

Organizational skills

Communication skills

Initiative / self-starter

Multitasking

Education

Bachelor's degree preferred

Tools

QuickBooks

Microsoft Office

Bookkeeping

Job description

Top Workforce Solutions in Newark, NJ, is seeking an Office Manager to support daily operations for a real estate development and investment company. You will manage calendars, invoicing, vendor coordination, and document management.

The ideal candidate has 3+ years in office management, strong QuickBooks experience, excellent organization and communication, and the ability to work independently. This is a full-time, in-office role with standard business hours.