Real Estate Legal Administrative Assistant – In-Office Support

Snell & Wilmer; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off including vacation time

Personal time

Sick time

Job summary

Snell & Wilmer seeks a Real Estate Legal Administrative Assistant to provide organized administrative and legal support to the Phoenix Office Real Estate Practice Group. You will assist attorneys with managing projects, coordinating with stakeholders, and maintaining documentation.

The role requires strong multitasking skills, familiarity with real estate processes, and a proactive approach to anticipating team needs. Standard hours are 8:30 a.m. to 5:00 p.m., in-office.

Qualifications

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Responsibilities

• Coordinate attorney calendars, meetings, and travel arrangements.
• Maintain organized and up-to-date legal files and matter documentation.
• Prepare, proofread, and edit correspondence for attorneys, clients, and external stakeholders.
• Prepare and process attorney expense reports.
• Anticipate the needs of attorneys, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
• Draft, proofread, and edit real estate legal documents with a high degree of accuracy and attention to detail.
• Organize, file, and maintain attorneys' daily email correspondence in NetDocuments per firm policies.
• Open and close client matters in compliance with firm procedures.
• Maintain confidentiality of sensitive client and firm information.
• Communicate professionally with clients regarding billing inquiries and follow-up.
• Coordinate information among attorneys, clients, and stakeholders to support matter management.
• Assist with timely completion of billing and administrative tasks.

Skills

Multitasking

Time management

Communication

Interpersonal skills

Organization

Discretion

Tools

Microsoft Office

Job description

Snell & Wilmer seeks a Real Estate Legal Administrative Assistant to provide organized administrative and legal support to the Phoenix Office Real Estate Practice Group. You will assist attorneys with managing projects, coordinating with stakeholders, and maintaining documentation.

The role requires strong multitasking skills, familiarity with real estate processes, and a proactive approach to anticipating team needs. Standard hours are 8:30 a.m. to 5:00 p.m., in-office.