Real Estate Legal Administrative Assistant

Snell & Wilmer; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off including vacation time

Personal time

Sick time

Job summary

Snell & Wilmer seeks a Real Estate Legal Administrative Assistant to provide organized administrative and legal support to the Phoenix Office Real Estate Practice Group. You will assist attorneys with managing projects, coordinating with stakeholders, and maintaining documentation.

The role requires strong multitasking skills, familiarity with real estate processes, and a proactive approach to anticipating team needs. Standard hours are 8:30 a.m. to 5:00 p.m., in-office.

Qualifications

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Responsibilities

• Coordinate attorney calendars, meetings, and travel arrangements.
• Maintain organized and up-to-date legal files and matter documentation.
• Prepare, proofread, and edit correspondence for attorneys, clients, and external stakeholders.
• Prepare and process attorney expense reports.
• Anticipate the needs of attorneys, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
• Draft, proofread, and edit real estate legal documents with a high degree of accuracy and attention to detail.
• Organize, file, and maintain attorneys' daily email correspondence in NetDocuments per firm policies.
• Open and close client matters in compliance with firm procedures.
• Maintain confidentiality of sensitive client and firm information.
• Communicate professionally with clients regarding billing inquiries and follow-up.
• Coordinate information among attorneys, clients, and stakeholders to support matter management.
• Assist with timely completion of billing and administrative tasks.

Skills

Multitasking

Time management

Communication

Interpersonal skills

Organization

Discretion

Tools

Microsoft Office

Job description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California's ConsumerProtection Act (\"CCPA\"), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy. By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell and Wilmer consistent with this Notice. By clicking \"consent\" or \"I accept\", you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Real Estate Legal Administrative Assistant Job Details:

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

Monday through Friday from 8:30 a.m. to 5:00 p.m.in the office

Responsibilities will include, but are not limited to the following:

• Administrative Support
  • Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
  • Maintain organized and up-to-date legal files and matter documentation.
  • Prepare, proofread, and edit correspondence, emails, and other communications for attorneys, clients, and external stakeholders.
  • Prepare and process attorney expense reports.
  • Anticipate the needs of attorneys, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
• Document Management
  • Draft, proofread, and edit real estate legal documents with a high degree of accuracy and attention to detail.
  • Organize, file, and maintain attorneys' daily email correspondence in NetDocuments (NetDocs) in accordance with firm policies and matter management procedures.
  • Open and close client matters in compliance with firm procedures.Li>
  • Maintain the confidentiality of sensitive client and firm information and exercise sound judgment in handling all matters.
• Client Communication and Billing Coordination
  • Communicate professionally and directly with clients regarding billing inquiries, requests, and follow-up.
  • Coordinate information and administrative needs among attorneys, clients, and other stakeholders to support efficient matter management.
  • Coordinate with attorneys to facilitate the timely completion of billing and administrative tasks.

Experience and Qualifications:

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generousbenefits package starting on your first day. The benefits package includes medical, dental, vision, disability, life insurance, 401K/profit sharing, paid holidays, tuition reimbursement and paid time off including vacation time, personal time, and sick time where appropriate.

• medical
• dental
• vision
• disability
• life insurance
• 401K/profit sharing
• paid holidays
• tuition reimbursement
• paid time off including vacation time
• personal time
• sick time where appropriate

Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.