Litigation Admin Specialist: Court Filing & Case Prep

Snell & Wilmer; Phoenix (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer in Phoenix is seeking a Litigation Legal Administrative Assistant to provide high-level administrative support to attorneys in the Special Litigation and Compliance Practice Group. The role requires exceptional organizational skills, discretion with sensitive information, and experience in a legal environment, with a strong understanding of litigation procedures.

Typical hours are Monday–Friday 8:30 a.m. to 5:00 p.m.

Qualifications

• At least 5 years of experience as a legal administrative assistant, or in a similar administrative role within a litigation environment.
• Comprehensive knowledge of Arizona court procedures, including state, federal, and appellate levels, with a strong emphasis on e-filing procedures.
• Proficiency in legal terminology, procedures, and documentation.
• Exceptional proofreading and editing skills, with a keen eye for detail in all written communications.
• Proficiency in Microsoft Office applications (Excel, Word, OneNote, and Outlook) and experience with document management systems.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.

Responsibilities

• Administrative Support: Manage and maintain attorneys’ schedules, including arranging meetings, appointments, and travel.
• Document Preparation: Draft, proofread, and finalize legal documents such as pleadings, motions, discovery requests, and trial briefs.
• Communication: Serve as a liaison between clients, attorneys, and other parties involved in litigation.
• Court and Filing Procedures: Prepare and ensure timely filing of legal documents with the court; monitor deadlines.
• Case Management: Organize case files, evidence, and exhibits; coordinate with clients, witnesses, and experts.

Skills

Organizational skills

Proofreading

Discretion

Communication

Time management

Tools

Microsoft Office

Job description

Snell & Wilmer in Phoenix is seeking a Litigation Legal Administrative Assistant to provide high-level administrative support to attorneys in the Special Litigation and Compliance Practice Group. The role requires exceptional organizational skills, discretion with sensitive information, and experience in a legal environment, with a strong understanding of litigation procedures.

Typical hours are Monday–Friday 8:30 a.m. to 5:00 p.m.