Real Estate Legal Administrative Assistant

Snell-; Phoenix (AZ); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer in Phoenix seeks a Real Estate Legal Administrative Assistant to provide administrative and legal support to the Phoenix Office Real Estate Practice Group. The successful candidate will help attorneys manage projects, coordinate with stakeholders, and maintain documentation, with hours 8:30 a.m.

to 5:00 p.m., Monday through Friday, in the office. Ideal candidates have at least 5 years of relevant experience, strong multitasking and communication skills, and a proactive,

Qualifications

• Minimum 5 years of experience as a legal administrative assistant.
• Preferably real estate or business transactions experience.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team.
• Excellent interpersonal skills to interact with staff and clients.
• Strong organizational and time-management skills with discretion.

Responsibilities

• Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
• Maintain organized and up-to-date legal files and matter documentation.
• Prepare, proofread, and edit correspondence for attorneys, clients, and external stakeholders.
• Prepare and process attorney expense reports.
• Anticipate the needs of attorneys and take initiative to ensure priorities are addressed.
• Draft, proofread, and edit real estate legal documents with high accuracy.
• Organize emails and matters in NetDocuments per firm procedures.
• Open and close client matters in compliance with firm procedures.
• Maintain confidentiality of sensitive client and firm information.

Skills

Administrative support

Real estate

Multitasking

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Organizational skills

Tools

NetDocuments

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Category : Administrative

Requisition Number : REALE001918

• Posted : October 23, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Phoenix office
1 E Washington St
Suite 2700
Phoenix, AZ 85004, USA

Description

For Applicants Residing in California: Snell & Wilmer takes the privacy of the personal information that we collect from you during the employment application process seriously. In compliance with California’s ConsumerProtection Act (CCPA), we are providing you with our Privacy Notice for California Residents and our general Privacy Policy. As required by the CCPA, our notice describes the categories of personal information we collect (or may collect) from you as well as our use and disclosure of that personal information. Please review this Notice and our Privacy Policy.By providing your personal information to as part of the recruitment or application process, you consent to the collection, use and disclosure of your personal information by Snell & Wilmer consistent with this Notice.By clicking consent or I accept, you acknowledge that you read and agree to Snell and Wilmer L.L.P.:Privacy Policy and Privacy Notice for California Residents located at https://www.swlaw.com/legal/privacy-policy.

Real Estate Legal Administrative Assistant Job Details:

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities will include, but are not limited to the following:

• Administrative Support
  • Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
  • Maintain organized and up-to-date legal files and matter documentation.
  • Prepare, proofread, and edit correspondence, emails, and other communications for attorneys, clients, and external stakeholders.
  • Prepare and process attorney expense reports.
  • Anticipate the needs of attorneys, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
• Document Management
  • Draft, proofread, and edit real estate legal documents with a high degree of accuracy and attention to detail.
  • Organize, file, and maintain attorneys' daily email correspondence in NetDocuments (NetDocs) in accordance with firm policies and matter management procedures.
  • Open and close client matters in compliance with firm procedures.
  • Maintain the confidentiality of sensitive client and firm information and exercise sound judgment in handling all matters.
• Client Communication and Billing Coordination
  • Communicate professionally and directly with clients regarding billing inquiries, requests, and follow-up.
  • Coordinate information and administrative needs among attorneys, clients, and other stakeholders to support efficient matter management.
  • Coordinate with attorneys to facilitate the timely completion of billing and administrative tasks.

Experience and Qualifications:

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.
• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• High level of discretion and confidentiality.

Snell & Wilmer offers a competitive performance-based compensation and a generous benefits package starting on your first day.

The benefits package includes:

• Medical
• Dental
• Vision
• Disability
• Life insurance
• 401K/profit sharing
• Paid holidays
• Tuition reimbursement
• Paid time off including vacation time, personal time, and sick time where appropriate

Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.