Real Estate Legal Admin Pro – On-Site Phoenix

Snell-; Phoenix (AZ); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off

Job summary

Snell & Wilmer in Phoenix seeks a Real Estate Legal Administrative Assistant to provide administrative and legal support to the Phoenix Office Real Estate Practice Group. The successful candidate will help attorneys manage projects, coordinate with stakeholders, and maintain documentation, with hours 8:30 a.m.

to 5:00 p.m., Monday through Friday, in the office. Ideal candidates have at least 5 years of relevant experience, strong multitasking and communication skills, and a proactive,

Qualifications

• Minimum 5 years of experience as a legal administrative assistant.
• Preferably real estate or business transactions experience.
• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Strong understanding of legal procedures, terminology, and real estate processes.
• Exceptional proofreading, editing, and communication skills.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Demonstrated ability to work independently and within a team.
• Excellent interpersonal skills to interact with staff and clients.
• Strong organizational and time-management skills with discretion.

Responsibilities

• Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
• Maintain organized and up-to-date legal files and matter documentation.
• Prepare, proofread, and edit correspondence for attorneys, clients, and external stakeholders.
• Prepare and process attorney expense reports.
• Anticipate the needs of attorneys and take initiative to ensure priorities are addressed.
• Draft, proofread, and edit real estate legal documents with high accuracy.
• Organize emails and matters in NetDocuments per firm procedures.
• Open and close client matters in compliance with firm procedures.
• Maintain confidentiality of sensitive client and firm information.

Skills

Administrative support

Real estate

Multitasking

Communication

Microsoft Word

Microsoft Excel

Microsoft Outlook

Attention to detail

Organizational skills

Tools

NetDocuments

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Snell & Wilmer in Phoenix seeks a Real Estate Legal Administrative Assistant to provide administrative and legal support to the Phoenix Office Real Estate Practice Group. The successful candidate will help attorneys manage projects, coordinate with stakeholders, and maintain documentation, with hours 8:30 a.m.

to 5:00 p.m., Monday through Friday, in the office. Ideal candidates have at least 5 years of relevant experience, strong multitasking and communication skills, and a proactive,