Real Estate Legal Administrative Assistant

Snell & Wilmer; Phoenix (AZ); Presencial; USD 50 000 - 80 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive compensation

Medical

Dental

Vision

Disability

Life insurance

401K/profit sharing

Paid holidays

Tuition reimbursement

Paid time off including vacation time

Personal time

Sick time

Resumo da oferta

Snell & Wilmer seeks a highly organized Real Estate Legal Administrative Assistant for our Phoenix Office Real Estate Practice Group. You will support attorneys with calendars, document management, and client communications while maintaining confidentiality and regulatory requirements. The role requires multitasking, strong proofreading skills, and proficiency in Microsoft Word, Excel, and Outlook.

Hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Qualificações

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.
• Strong proofreading, editing, and communication skills.
• Proficiency in Microsoft Office Suite and legal document management.

Responsabilidades

• Coordinate attorney calendars including meetings, appointments, and travel arrangements.
• Maintain organized and up-to-date legal files and matter documentation.
• Prepare, proofread, and edit correspondence for attorneys, clients, and external stakeholders.
• Prepare and process attorney expense reports.
• Draft, proofread, and edit real estate legal documents with high accuracy.
• Open and close client matters in compliance with firm procedures.
• Coordinate billing information and inquiries with attorneys and clients.

Conhecimentos

Attention to detail

Multitasking

Communication skills

Time management

Discretion and confidentiality

Ferramentas

Microsoft Word

Microsoft Excel

Outlook

Descrição da oferta de emprego

For Applicants Residing In California

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Real Estate Legal Administrative Assistant Job Details

Snell & Wilmer is seeking a highly organized and detail-oriented Real Estate Legal Administrative Assistant to provide administrative and legal support to our Phoenix Office Real Estate Practice Group. The successful candidate will assist attorneys in managing projects, coordinating with stakeholders, and maintaining documentation. This role requires strong multitasking skills, familiarity with real estate, and a proactive approach to anticipating team needs.

The hours are Monday through Friday from 8:30 a.m. to 5:00 p.m. in the office.

Responsibilities

• Administrative Support
  
  
  
  • Coordinate attorney calendars, including scheduling meetings, appointments, and travel arrangements.
  
  
  • Maintain organized and up-to-date legal files and matter documentation.
  
  
  • Prepare, proofread, and edit correspondence, emails, and other communications for attorneys, clients, and external stakeholders.
  
  
  • Prepare and process attorney expense reports.
  
  
  • Anticipate the needs of attorneys, proactively identify potential issues, and take initiative to ensure priorities are addressed efficiently.
  
  
  
  


• Document Management
  
  
  
  • Draft, proofread, and edit real estate legal documents with a high degree of accuracy and attention to detail.
  
  
  • Organize, file, and maintain attorneys’ daily email correspondence in NetDocuments (NetDocs) in accordance with firm policies and matter management procedures.
  
  
  • Open and close client matters in compliance with firm procedures.
  
  
  • Maintain the confidentiality of sensitive client and firm information and exercise sound judgment in handling all matters.
  
  
  
  


• Client Communication and Billing Coordination
  
  
  
  • Communicate professionally and directly with clients regarding billing inquiries, requests, and follow-up.
  
  
  • Coordinate information and administrative needs among attorneys, clients, and other stakeholders to support efficient matter management.
  
  
  • Coordinate with attorneys to facilitate the timely completion of billing and administrative tasks.
  
  
  
  

Experience and Qualifications

• Minimum 5 years of experience as a legal administrative assistant, preferably in real estate, or business transactions.


• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.


• Strong understanding of legal procedures, terminology, and real estate processes.


• Exceptional proofreading, editing, and communication skills.


• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.


• Demonstrated ability to work independently and within a team, showing reliability and the capacity to juggle multiple tasks effectively.


• Excellent interpersonal skills to develop and maintain effective working relationships with all levels of staff and clients.


• Strong organizational and time-management skills with the ability to prioritize tasks effectively.


• High level of discretion and confidentiality.

Benefits

• Competitive performance-based compensation


• Medical


• Dental


• Vision


• Disability


• Life insurance


• 401K/profit sharing


• Paid holidays


• Tuition reimbursement


• Paid time off including vacation time


• Personal time


• Sick time where appropriate

Snell & Wilmer values the principles of Diversity, Inclusion, and Belonging.

Snell & Wilmer is an Equal Employment Opportunity employer.