Real Estate Leases & Legal Admin Specialist

Irvine Company; Irvine (CA); On-site; USD 58,000 - 74,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company is seeking an experienced administrative professional to support four real estate attorneys and two paralegals with lease transaction coordination in the Office Division. The role involves preparing lease documentation, coordinating execution, and handling related contracts in a fast-paced environment.

Qualifications include a bachelor’s degree (or equivalent), 5–8 years of relevant experience, and proficiency with Legal Tracker, iManage, Salesforce, Google Suite, Microsoft Word,

Qualifications

• Bachelor’s degree or equivalent experience required.
• 5–8 years of relevant work experience in real estate or legal support preferred.
• Commercial real estate-related experience from transactional or legal context is strongly preferred.

Responsibilities

• Support, advise, and assist leasing team in preparing lease documentation and coordinate lease execution.
• Assist attorneys and paralegals in preparing, reviewing, and revising commercial leases and related documents.
• Respond to property management teams regarding legal department policy and procedures.
• Coordinate data collection to support litigation matters (breach of contract and unlawful detainer actions).
• Coordinate, organize, and track leasing and litigation activity, correspondence, filing, and admin work.
• Review and interpret real estate contract documents under attorney supervision (leases, amendments, licenses, consents).
• Perform other related duties and special projects as assigned.

Skills

Attention to detail

Time management

Prioritization

Positive attitude

Education

Bachelor’s Degree or equivalent

Tools

Legal Tracker

iManage

Salesforce

Google Suite

Microsoft Word

Excel

Exterro

Job description

Irvine Company is seeking an experienced administrative professional to support four real estate attorneys and two paralegals with lease transaction coordination in the Office Division. The role involves preparing lease documentation, coordinating execution, and handling related contracts in a fast-paced environment.

Qualifications include a bachelor’s degree (or equivalent), 5–8 years of relevant experience, and proficiency with Legal Tracker, iManage, Salesforce, Google Suite, Microsoft Word,