Real Estate Bids & Contracts Administrator

GGP; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision beginning 1

401(k) Company matching

Paid time off

Parental leave

Volunteer hours

Wellness resources

Commuter benefits

Job summary

GGP Chicago is seeking a Contract Administrator to ensure contracts, change orders, purchase orders, SOWs and insurance for Property Management and Tenant Coordination projects comply with policies. You will guide field teams on the Proliance Bids & Contracts system and support administrative workflows.

The role emphasizes independent project management, strong communication across levels, and meticulous tracking of documents from creation to approval, with a focus on accuracy and timely

Qualifications

• High School diploma or GED required.
• College degree preferred.
• Minimum of 3 years related experience.
• Ability to manage projects independently.
• Ability to communicate with all levels within the organization.
• Ability to work independently and in a team.
• Strong organizational and time management skills.
• Ability to handle multiple tasks and priorities.
• Strong attention to detail.
• Proficiency in PC applications including Excel and MS Word.
• Quickly learn and be proficient with additional software.

Responsibilities

• Coordinate administration, follow-up, and tracking of all work orders, contracts, change orders, and purchase orders.
• Provide direction regarding contract forms and policies.
• Collaborate with vendors to ensure contract forms are complete for smooth invoicing.
• Perform administrative tasks and user inquiries for Proliance system.
• Support tracking of commitment documents from creation to final approval.
• Provide contract/change order status updates to mall teams.
• Participate in User Acceptance Testing for Proliance enhancements.
• Provide information to Internal Audit as requested.
• Regularly update the Bids and Contracts procedural manual.
• Perform other duties and special projects as assigned.

Skills

Project management

Communication

Team collaboration

Organizational skills

Time management

Attention to detail

Proficiency in Excel

MS Word proficiency

Education

High School diploma or GED

College Degree preferred

Tools

Proliance System

MS Word

Excel

Job description

GGP Chicago is seeking a Contract Administrator to ensure contracts, change orders, purchase orders, SOWs and insurance for Property Management and Tenant Coordination projects comply with policies. You will guide field teams on the Proliance Bids & Contracts system and support administrative workflows.

The role emphasizes independent project management, strong communication across levels, and meticulous tracking of documents from creation to approval, with a focus on accuracy and timely