Contract Administrator

GGP Services Inc.; Brookfield, Chicago (IL, IL); On-site; USD 3,615,000 - 4,966,000; Full time

Benefits offered by this job

Medical, Dental and Vision starting on

401(k) company matching

Career development programs

Generous paid time off

Paid volunteer hours

Parental leave

Family planning assistance

Commuter benefits

Job summary

GGP Chicago is seeking a Contract Administrator to ensure contracts, change orders, purchase orders, SOWs and insurance coverage comply with company policies across Property Management and Tenant Coordination projects. You will guide field teams on the IS application that supports Bids & Contracts submission and approvals.

Responsibilities include coordinating orders, coordinating with vendors, and providing system support for Proliance and related processes.

Qualifications

• High School diploma or GED required.
• College Degree preferred.
• Minimum of 3 years of related experience.
• Ability to manage projects independently.
• Ability to communicate with all levels within the organization.
• Ability to work and learn independently and in a team situation.
• Strong organizational and time management skills.
• Ability to deal with multiple tasks effectively and establish priorities.
• Strong attention to detail.
• Excellent PC, Excel, MSWord Able to quickly learn and be proficient with additional software packages

Responsibilities

• Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams.
• Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies.
• Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth.
• Perform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system.
• Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval.
• Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted.
• Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system.
• Provide information as requested from Internal Audit.
• Perform regular updates of the Bids and Contracts procedural manual.
• Performs other duties and special projects as assigned.

Skills

Project management

Communication

Teamwork

Time management

Attention to detail

MS Excel

MS Word

Education

High School diploma or GED

College Degree preferred

Tools

Proliance

Job description

Location GGP Chicago - 350 N Orleans Street, Suite 300

Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Contract Administrator is responsible for ensuring that contracts, change orders, purchase orders, SOWs and insurance coverage for all Property Management Ordinary Capital and Tenant Coordination projects are in compliance with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the IS application which supports the Property Management and Tenant Coordination Bids & Contracts submission and approval process.

Responsibilities

• Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams.
• Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies.
• Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth.
• Perform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system.
• Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval.
• Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted.
• Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system.
• Provide information as requested from Internal Audit.
• Perform regular updates of the Bids and Contracts procedural manual.
• Performs other duties and special projects as assigned.

Qualifications

• High School diploma or GED required
• College Degree preferred
• Minimum of 3 years of related experience
• Ability to manage projects independently
• Ability to communicate with all levels within the organization
• Ability to work and learn independently and in a team situation
• Strong organizational and time management skills
• Ability to deal with multiple tasks effectively and establish priorities
• Strong attention to detail
• Excellent PC, Excel, MSWord Able to quickly learn and be proficient with additional software packages

Salary type: Non-Exempt Pay Frequency: Bi-weekly Hourly Pay Range: $26.44 – $36.05 Annual Bonus Eligibility: 10%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits

A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

We are proud to create a diverse environment and are proud to be an equal opportunity employer.

We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

#GGP At GGP, we’re all about creating spaces that do more than just exist — they thrive. For over 70 years, we’ve been at the forefront of retail real estate, building destinations where brands and communities come together to make magic happen. With a portfolio of 95+ retail centers across 34 states, we’re proud to say that 61% of the U.S. population lives within an hour of a GGP destination. That’s not just reach — it’s impact. And it’s what drives us to keep innovating. We’re not your average landlords. We’re partners, collaborators, and champions of retail success. In a world where the retail landscape is changing faster than ever, we’re here to help brands stay ahead, grow stronger, and connect more deeply with their customers. At GGP, we don’t just manage real estate — we transform it into a retail advantage. Let’s build something extraordinary together.