Leasing Support Specialist - Real Estate Admin

GGP; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision from day 1

401(k) Company matching

401(k) Vests on Day 1

Career development programs

Charitable donation matching

Generous paid time off

Job summary

GGP is seeking an Administrative Assistant to support the Leasing teams at our Chicago office. You will help prepare lease proposals in Yardi Retail Manager and maintain site materials, tenant data, and marketing packages for properties with leasing opportunities.

You will distribute materials to tenants, coordinate exhibits, and generate leasing activity and rent-roll reports. The role requires strong writing, math, and organizational skills in a fast-paced environment.

Qualifications

• Two years of experience in an administrative support role or related experience in commercial real estate.
• Proficiency in Microsoft Office; strong business writing and verbal communication.
• Experience with Yardi Retail Manager, Adobe and Photoshop preferred.

Responsibilities

• Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
• Compile, maintain, and update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
• Distribute marketing materials and property information to prospective and existing tenants as requested.
• Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
• Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
• Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
• Prepare analysis of financial impacts related to co-tenancy inquiries.
• Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
• Research, prepare and edit reports and presentations.
• Other duties as assigned.

Skills

Administrative experience

Strong written and verbal comms

Excellent organizational skills

Ability to multitask

Education

High School Diploma or GED

Tools

Yardi Retail Manager

Adobe Photoshop

Microsoft Office Suite

Job description

GGP is seeking an Administrative Assistant to support the Leasing teams at our Chicago office. You will help prepare lease proposals in Yardi Retail Manager and maintain site materials, tenant data, and marketing packages for properties with leasing opportunities.

You will distribute materials to tenants, coordinate exhibits, and generate leasing activity and rent-roll reports. The role requires strong writing, math, and organizational skills in a fast-paced environment.