Contract Administrator – Real Estate Bids & Compliance

GGP Services Inc.; Brookfield, Chicago (IL, IL); On-site; USD 3,615,000 - 4,966,000; Full time

Benefits offered by this job

Medical, Dental and Vision starting on

401(k) company matching

Career development programs

Generous paid time off

Paid volunteer hours

Parental leave

Family planning assistance

Commuter benefits

Job summary

GGP Chicago is seeking a Contract Administrator to ensure contracts, change orders, purchase orders, SOWs and insurance coverage comply with company policies across Property Management and Tenant Coordination projects. You will guide field teams on the IS application that supports Bids & Contracts submission and approvals.

Responsibilities include coordinating orders, coordinating with vendors, and providing system support for Proliance and related processes.

Qualifications

• High School diploma or GED required.
• College Degree preferred.
• Minimum of 3 years of related experience.
• Ability to manage projects independently.
• Ability to communicate with all levels within the organization.
• Ability to work and learn independently and in a team situation.
• Strong organizational and time management skills.
• Ability to deal with multiple tasks effectively and establish priorities.
• Strong attention to detail.
• Excellent PC, Excel, MSWord Able to quickly learn and be proficient with additional software packages

Responsibilities

• Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams.
• Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies.
• Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth.
• Perform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system.
• Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval.
• Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted.
• Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system.
• Provide information as requested from Internal Audit.
• Perform regular updates of the Bids and Contracts procedural manual.
• Performs other duties and special projects as assigned.

Skills

Project management

Communication

Teamwork

Time management

Attention to detail

MS Excel

MS Word

Education

High School diploma or GED

College Degree preferred

Tools

Proliance

Job description

GGP Chicago is seeking a Contract Administrator to ensure contracts, change orders, purchase orders, SOWs and insurance coverage comply with company policies across Property Management and Tenant Coordination projects. You will guide field teams on the IS application that supports Bids & Contracts submission and approvals.

Responsibilities include coordinating orders, coordinating with vendors, and providing system support for Proliance and related processes.