Contract Administrator

GGP; Chicago (IL); On-site; USD 36,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental and Vision beginning 1

401(k) Company matching

Paid time off

Parental leave

Volunteer hours

Wellness resources

Commuter benefits

Job summary

GGP Chicago is seeking a Contract Administrator to ensure contracts, change orders, purchase orders, SOWs and insurance for Property Management and Tenant Coordination projects comply with policies. You will guide field teams on the Proliance Bids & Contracts system and support administrative workflows.

The role emphasizes independent project management, strong communication across levels, and meticulous tracking of documents from creation to approval, with a focus on accuracy and timely

Qualifications

• High School diploma or GED required.
• College degree preferred.
• Minimum of 3 years related experience.
• Ability to manage projects independently.
• Ability to communicate with all levels within the organization.
• Ability to work independently and in a team.
• Strong organizational and time management skills.
• Ability to handle multiple tasks and priorities.
• Strong attention to detail.
• Proficiency in PC applications including Excel and MS Word.
• Quickly learn and be proficient with additional software.

Responsibilities

• Coordinate administration, follow-up, and tracking of all work orders, contracts, change orders, and purchase orders.
• Provide direction regarding contract forms and policies.
• Collaborate with vendors to ensure contract forms are complete for smooth invoicing.
• Perform administrative tasks and user inquiries for Proliance system.
• Support tracking of commitment documents from creation to final approval.
• Provide contract/change order status updates to mall teams.
• Participate in User Acceptance Testing for Proliance enhancements.
• Provide information to Internal Audit as requested.
• Regularly update the Bids and Contracts procedural manual.
• Perform other duties and special projects as assigned.

Skills

Project management

Communication

Team collaboration

Organizational skills

Time management

Attention to detail

Proficiency in Excel

MS Word proficiency

Education

High School diploma or GED

College Degree preferred

Tools

Proliance System

MS Word

Excel

Job description

Location

GGP Chicago - 350 N Orleans Street, Suite 300

Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we are committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we are shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

Job Description

Position Summary

The Contract Administrator is responsible for ensuring that contracts, change orders, purchase orders, SOWs and insurance coverage for all Property Management Ordinary Capital and Tenant Coordination projects are in compliance with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the IS application which supports the Property Management and Tenant Coordination Bids and Contracts submission and approval process.

Responsibilities

• Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams

• Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies

• Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth

• Perform alladministrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

• Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval

• Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted

• Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system

• Provide information as requested from Internal Audit

• Perform regular updates of the Bids and Contracts procedural manual

• Performs other duties and special projects as assigned

Qualifications

• High School diploma or GED required

• College Degree preferred

• Minimum of 3 years of related experience

• Ability to manage projects independently

• Ability to communicate with all levels within the organization

• Ability to work and learn independently and in a team situation

• Strong organizational and time management skills

• Ability to deal with multiple tasks effectively and establish priorities

• Strong attention to detail

• Excellent PC, Excel, MSWord

• Able to quickly learn and be proficient with additional software packages

Compensation

Salary type: Non-Exempt

Pay Frequency: Bi-weekly

Hourly Pay Range: $26.44 - $36.05

Annual Bonus Eligibility: 10%

Benefit Information

• Competitive compensation

• Medical, Dental and Vision beginning day 1

• 401(k) Company matching

• 401(k) Vests on Day 1

• Career development programs

• Charitable donation matching

• Generous paid time off (i.e., vacation, personal holidays, paid sick time)

• Paid Volunteer Hours

• Paid Parental Leave

• Family planning assistance including IVF, surrogacy, and adoption options

• Wellness and mental health resources

• Pet insurance offering

• Childcare Assistance

• Commuter benefits

• A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

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