Contract Administrator

Brookfield Properties; Chicago (IL); Hybrid; USD 75,651,000 - 103,298,000; Full time

Benefits offered by this job

Medical, Dental and Vision day 1

401(k) matching

401(k) vesting on Day 1

Career development programs

Charitable donation matching

Generous paid time off

Volunteer hours

Parental leave

Wellness resources

Pet insurance

Childcare assistance

Commuter benefits

Job summary

Brookfield Properties in Chicago is seeking a Contract Administrator to ensure contracts, change orders, POs, SOWs, and insurance for Property Management and Tenant Coordination projects comply with company policies. The role supports the Proliance Bids & Contracts system and guides field teams on contract forms and processes.

You will coordinate documentation, track approvals, participate in testing, and assist Internal Audit as needed.

Qualifications

• High School diploma or GED required; college degree preferred.
• Minimum of 3 years of related experience in contract administration.
• Strong organizational and time management skills; detail-oriented.

Responsibilities

• Coordinate administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders for Property Management and Tenant Coordination teams.
• Provide direction to mall teams and Directors regarding contract forms and policies.
• Collaborate with vendors to ensure all contract forms are completed and invoicing runs smoothly.

Skills

Project management

Communication

Multitasking

Detail-oriented

Time management

Excel

MS Word

Proliance familiarity

Independent worker

Education

High School diploma or GED

College degree preferred

Tools

Proliance Bids & Contracts

Excel

MS Word

Job description

## Contract AdministratorApply: Chicago, Illinois: Full time: Posted Today: R2052896**Location**GGP Chicago - 350 N Orleans Street, Suite 300**Business**Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serveIf you’re ready to be a part of our team, we encourage you to apply.**Job Description****Position Summary**The Contract Administrator is responsible for ensuring that contracts, change orders, purchase orders, SOWs and insurance coverage for all Property Management Ordinary Capital and Tenant Coordination projects are in compliance with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the IS application which supports the Property Management and Tenant Coordination Bids and Contracts submission and approval process.**Responsibilities*** Coordinate the administration, follow-up, and tracking of all work orders, contracts, change orders and purchase orders submitted by the Property Management and Tenant Coordination teams* Provide direction to the mall teams, National Operations Sr. Directors and Tenant Coordinators with regards to all current versions of contract forms and policies* Collaborate with vendors to ensure all relative and required contract forms are provided and completed properly so that invoicing is smooth* Perform all administrative tasks and user inquiries for the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system* Support the mall teams and Tenant Coordination team with the tracking of commitment documents from creation through final approval* Provide information to the mall teams and administrators regarding the status of contracts and change orders submitted* Participate in any User Acceptance Testing related to enhancements to the Proliance Ordinary Capital and Tenant Coordination Bids & Contracts system* Provide information as requested from Internal Audit* Perform regular updates of the Bids and Contracts procedural manual* Performs other duties and special projects as assigned**Qualifications** * High School diploma or GED required* College Degree preferred* Minimum of 3 years of related experience* Ability to manage projects independently* Ability to communicate with all levels within the organization* Ability to work and learn independently and in a team situation* Strong organizational and time management skills* Ability to deal with multiple tasks effectively and establish priorities* Strong attention to detail* Excellent PC, Excel, MSWord* Able to quickly learn and be proficient with additional software packages**Compensation** Salary type: Non-Exempt Pay Frequency: Bi-weekly Hourly Pay Range: $26.44 – $36.05 Annual Bonus Eligibility: 10%**Benefit Information*** Competitive compensation* Medical, Dental and Vision beginning day 1* 401(k) Company matching* 401(k) Vests on Day 1* Career development programs* Charitable donation matching* Generous paid time off (i.e., vacation, personal holidays, paid sick time)* Paid Volunteer Hours* Paid Parental Leave* Family planning assistance including IVF, surrogacy, and adoption options* Wellness and mental health resources* Pet insurance offering* Childcare Assistance* Commuter benefits* A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win TogetherWe are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.