Real Estate Assistant

eXp Realty; Virginia (MN); On-site; USD 42,000 - 66,000; Full time

Job summary

eXp Realty is seeking an meticulous operations professional to keep our real estate engine running smoothly. You’ll run transactions from contract to keys-in-hand, coordinate listings, photography, and vendors, and keep calendars, files, and follow-ups on track to deliver a seamless client experience.

If you love systems, deadlines, and ownership, this is for you. You’ll work with a growing team that values initiative, organization, and reliable execution, and you’ll play a key role in making

Qualifications

• Must have strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and tasks concurrently.

Responsibilities

• Run transactions from contract to keys-in-hand.
• Coordinate listings launches, photography, vendors, and marketing materials.
• Keep calendars, documents, inspections, appraisals, lenders, and attorneys on track.
• Create a five-star client experience and ensure clients feel confident from first hello to closing day.

Skills

Organizational skills

Tools

CRM software

Job description

You? You’re the person who makes the spotlight possible.

You’ve got the color-coded everything, the calendar that never lies, and the quiet superpower of making chaos behave.

Our real estate team is growing fast, and we’re looking for someone who canrun the engine behind it all.

Someone who sees the details before they become problems.

Someone who loves systems, people, deadlines, and getting thingsdone.

IS THIS YOU?

BE THE REASON IT ALL RUNS.

Some people live for the spotlight.

You? You’re the person who makes the spotlight possible.

You’ve got the color-coded everything, the calendar that never lies, and the quiet superpower of making chaos behave.

Our real estate team is growing fast, and we’re looking for someone who canrun the engine behind it all.

Someone who sees the details before they become problems.

Someone who loves systems, people, deadlines, and getting thingsdone.

IS THIS YOU?

• You get a genuine little thrill from a perfectly organized file.
• A deadline has never beaten you. Not once.
• You can juggle ten moving pieces and still answer that email in five minutes flat.
• “I’ll figure it out” is basically your catchphrase.
• You genuinely enjoy making people feel like VIPs.
• New software? You’ll have it mastered by lunch.
• You don’t wait to be told what needs to happen—you see it coming and handle it.
• You take ownership. If it’s yours, it gets done.

WHAT YOU’LL ACTUALLY DO

• Run transactions from contract to keys-in-hand.
• Keep every deadline, document, inspection, appraisal, lender, attorney, and moving piece on track.
• Create a five-star client experience.
• Make clients feel cared for, informed, and confident from the first hello to the closing-day gift.
• Make listings happen.
• Coordinate listing launches, photography, vendors, marketing materials, signage, and everything in between.
• Keep the team organized.
• Manage calendars, CRM activity, follow-ups, files, tasks, and the million little details that keep everyone moving forward.
• Build better systems.
• We’re growing—and that means we’re constantly improving how we do things. You’ll help create systems that make our team more efficient, consistent, and scalable.
• Be the person everyone can count on.
• When something needs to get done, you’re the person who knows what to do next.

THE VIBE

• Fast-paced, friendly, and never, ever boring.
• A real estate team that is serious about serving people well.
• A team that celebrates the wins and has your back on the hard days.
• A growing environment where your ideas actually matter.
• A role where you’ll have real ownership—not just a checklist of tasks.
• A team that cares about the people behind the transactions.

And maybe most importantly…

The deep satisfaction of being the person everyone counts on.

This role isn’t a stepping stone.

For the right person—someone who genuinely lovesoperations, organization, people, and making things work—that’s exactly the point.

IF YOU’RE THE PERSON WHO MAKES CHAOS LOOK EASY…

We want to meet you.