Executive Operation Coordinator

Amen Real Estate; Sacramento (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Insurance

401(k)

Certification training

Career growth

Job summary

Amen Real Estate in Sacramento is seeking an Executive Operations Coordinator to be the in-office backbone, supporting agents and leadership. You will own systems, automate workflows, and ensure seamless operations across listings, SOAR platform, and client outreach.

The role offers visibility, growth into EA or Ops Manager, and a fast-paced environment with direct interaction with leadership.

Qualifications

• 3–5 years of administrative, executive support, or operations experience.
• Proactive communicator who flags problems before they become fires.
• ClickUp master or fast learner with daily task discipline.
• Tech-savvy, comfortable learning new platforms and automation.
• Real estate experience is a plus, systems mindset and ownership matter.

Responsibilities

• Own MLS listing coordination from input to close and manage signage and open houses.
• Support remote Transaction Coordinator via Sisu automations and document file requirements.
• Meet inspectors, assist walkthroughs, and handle key delivery.
• Document SOPs and Loom tutorials for all processes lacking one.
• Lead CRM organization, lead verification, and data accuracy.

Skills

Administrative experience

Executive support

Operations experience

ClickUp power user

Communication

Problem solving

Tools

ClickUp

Sisu

Follow Up Boss

HighLevel

Rezen

RealScout

AgentFire

Shilo.ai

Slack

Job description

Are you the person who walks into chaos and immediately starts building a system for it?

Amen Real Estate is a fast-growing real estate team and coaching platform in Sacramento - and we need an Executive Operations Coordinator who can be our in-office backbone. You’ll work directly with our CEO and CMO, support our agents, and own the systems that keep this team moving.

This is the only in-office role on our team. Everyone else is remote. That means your contribution is visible, your ownership is real, and the growth path is clear — this role is built to evolve into an Executive Assistant or Operations Manager for the right person.

The Quick Snapshot

Health Insurance + 401(k)

Paid twice a month (5th & 20th)

Paid CAR certification training

Growth path to EA or Ops Manager

Work directly with leadership

90-day performance review

Sacramento office — never remote

What You’ll Do

Your day spans five main areas:

Listings & Transaction Support

• Own listing coordination in MLS (Metrolist) from input to close
• Manage signage, Supra boxes, flyer boxes, open houses, and broker events
• Support our remote Transaction Coordinator (Mackenzie) through Sisu automations
• Meet inspectors, assist with walkthroughs, handle key delivery
• Complete AVIDs and coordinate with agents on file requirements
• Be the team’s point person for our full tech stack: ClickUp (your primary task tool), Sisu, Follow Up Boss, HighLevel, Rezen, RealScout, AgentFire, Shilo.ai, Slack, and more
• Build and document SOPs and Looms for every process that doesn’t have one
• Support CRM organization, lead verification, and database accuracy

SOAR Community & Coaching Platform

• Manage the backend of our Skool community and Amen Connect coaching platform
• Coordinate member onboarding, content uploads, and training resources
• Support SOAR events and ensure a professional member experience

Past Client Marketing

• Execute email, text, postcard, and call campaigns through Follow Up Boss and HighLevel
• Manage client segmentation, tagging, and appreciation events
• Track campaign performance and ensure no past client falls through the cracks

Daily Office & Agent Support

• Open and close the office, sort mail, restock supplies, manage vendors
• Post and schedule daily social media content; comment on leadership’s reels
• Print and mail recruiting postcards; run errands and make post office runs
• Support agent onboarding: materials, name tags, alarm codes, tech setup
• Set up, record, and upload team meetings; run slides for weekly training

Who You Are

• 3–5 years of administrative, executive support, or operations experience
• A ClickUp power user (or fast learner) who closes tasks daily without being reminded
• Tech-savvy — you enjoy learning new platforms and you’re not intimidated by automation
• Calm and steady in a fast-paced, open-office environment with high-energy leadership
• Proactive communicator — you flag problems before they become fires
• Comfortable owning your role completely — you are the only person who does what you do
• Real estate experience is a plus; a systems mindset and ownership mentality matter more

A Note on Our Environment

We believe the right person deserves an honest picture of where they’re walking into:

• This is a lively, open office — agents, guests, and leadership share the space all day
• Jim and Megan are married co-owners who work side by side; they have direct, sometimes spirited conversations in front of staff — that’s just how this team runs
• We move fast — priorities shift, things stack up, and we need someone who stays grounded when they do
• You are the only person in this role — if you’re out sick, you’re expected to proactively reach out to staff to cover anything time-sensitive