Real Estate Assistant Upswing Real Estate

Cosmotek College; San Jose (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development assistance

Job summary

A real estate company in San Jose is seeking a motivated full-time real estate assistant to support agents in the home buying and selling process. The ideal candidate should possess strong organizational and communication skills and be committed to providing a five-star customer experience. Responsibilities include managing transaction details, coordinating vendors, preparing listing materials, and keeping clients updated on progress. The role prioritizes accountability and teamwork while requiring flexibility and initiative in a fast-paced environment.

Qualifications

• Strong written and verbal communication skills.
• Exceptional organizational and project-management abilities.
• Dedicated to a five-star customer experience.

Responsibilities

• Schedule and coordinate vendors for property preparation.
• Input MLS information and prepare listing materials.
• Maintain calendar of events from beginning to closing.
• Monitor transaction progress and communicate updates.

Skills

Organizational skills

Communication skills

Project management

Customer service focus

Tools

Customer relationship management tools

Job description

Full job description

We are looking for areal estate assistant to support our team of agents. The real estate assistant will help manage the home sale and buying process from start to finish. This includes assisting with the home preparation process, launching active listings, and managing current transactions. The ideal candidate is a motivated individual who is organized, detail‑oriented, and has strong communication skills.

In this position, you’ll work with our team of real estate agents and staff in a small, fast‑paced, hard‑working environment. You’ll work directly with our buyer and seller clients so professionalism and a customer‑service focus are a must.

Responsibilities

• Project management: Schedule and coordinate vendors to prepare property for sale, including contractors, inspectors; oversee maintenance of property during listing. Occasional light lifting and getting your hands dirty will be part of the job.
• Manage, update, and prepare listing materials: Input MLS information/description/photos, work with marketing coordinator on marketing collateral and social media.
• Oversee transaction: Create and maintain calendar of events and detailed task lists from beginning of transaction to closing. Schedule and follow up on inspections, deadlines, closings, and any other appointments.
• Communicate transaction progress: Monitor transactions on all tasks and deadlines, and advise the agent if they need to get involved due to any issues or conflict resolution. Update sellers with weekly progress reports, marketing activities, showings, and transaction escrow status updates. Coordinate tasks with co‑op agent, lender and title company.

Qualifications

• Real estate experience is a plus, but not required.
• Strong written and verbal communication skills.
• Exceptional organizational and project‑management abilities.
• Strong sense of accountability and work ethic.
• Dedicated to a five‑star customer experience.
• Understands the importance of and works well with deadlines.
• Self‑starter who works well on his/her own and also in a team dynamic.
• Ability to identify, assess and resolve issues.
• OK with getting your hands dirty every now and then (think: last minute wipe down before photos, picking up miscellaneous stuff from a property).
• Experience using email, phone, and customer relationship management tools.
• Your own vehicle, clean driving record, proof of auto insurance.

Job Type

Full-time

Benefits

• Health insurance
• Paid time off
• Professional development assistance

License/Certification

• Driver’s License (Preferred)

Work Location

In person