Real Estate Administrative Specialist

AgUpdate; Addison (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

AgUpdate in Addison, TX seeks a real estate assistant to support property research, client meetings, and daily administrative tasks. You will coordinate correspondence, prepare market research using CoStar, and maintain critical calendars and client files.

The role requires 3+ years in real estate support, strong Microsoft Office skills, and exceptional organizational abilities to manage multiple projects with confidentiality.

Qualifications

• Minimum of 3 years of experience as a real estate assistant.
• Extensive familiarity with Microsoft Office programs, including: Outlook, Word, Excel, PowerPoint, Publisher.
• Excellent communication, composition, and organizational skills.
• Strong work ethic, positive attitude, and good judgement.
• Dedicated team player with a strong focus on client needs.
• Ability to manage multiple projects accurately, effectively, and within deadlines.
• Ability to exercise discretion and maintain confidentiality.
• Detail oriented.

Responsibilities

• Coordinate and produce correspondence, proposals, spreadsheets, presentations, etc.
• Prepare property research and market searches using CoStar, central appraisal districts, etc.
• Create and prepare materials for client meetings, to include: market survey books – create, print, and bind
• market tour books – create, print, and bind
• proposal summary books - create, print, and bind
• placemats – create and print
• Prepare closing books – create, print, and bind
• Prepare marketing flyers
• Prepare and order marketing signage
• Create and maintain client files
• Maintain calendaring and scheduling through Outlook
• Prepare commission invoices; submit invoices and W9 on closed transactions
• Enter critical lease and purchase/sale dates via calendar appointment in Outlook
• Enter closed transaction details (rent schedule, lease commence/expire, options, etc.) into client Outlook Contacts
• Maintain deal completion log
• Maintain comps database
• Maintain inventory of office supplies
• Prepare expense reports
• Perform other team administrative duties as required

Skills

MS Office

Outlook

Word

Excel

PowerPoint

Communication

Organizational skills

Detail oriented

Team player

Client focus

Discretion

Tools

CoStar

Job description

AgUpdate in Addison, TX seeks a real estate assistant to support property research, client meetings, and daily administrative tasks. You will coordinate correspondence, prepare market research using CoStar, and maintain critical calendars and client files.

The role requires 3+ years in real estate support, strong Microsoft Office skills, and exceptional organizational abilities to manage multiple projects with confidentiality.