In-Office Real Estate Admin Specialist

Willow-Bridge-Property-Compan; Dallas (TX); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Willow-Bridge Property Company seeks an Administrative Assistant to support a team with scheduling, correspondence, filing, and clerical tasks in Dallas. The role is in-office and requires strong organizational skills and attention to detail.

You will manage calendars, draft memos, process invoices, order supplies, and assist with onboarding. A high school diploma and 2+ years of administrative experience are required; commercial real estate experience is a plus. US work authorization is needed.

Qualifications

• High school diploma or equivalent required.
• 2+ years of administrative or clerical experience; commercial real estate experience preferred.
• Strong organizational skills and attention to detail.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and prioritize workload independently.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics for assigned team members.
• Draft, proofread, and distribute correspondence, memos, and reports.
• Maintain electronic and physical filing systems in accordance with company standards.
• Process expense reports, invoices, and department purchase orders.
• Order and maintain office supplies and equipment for the team or department.
• Coordinate meeting logistics, including room scheduling, materials, and catering.
• Enter and maintain accurate data in company systems and databases.
• Support onboarding logistics for new team members as needed.
• Perform other duties and responsibilities as assigned.

Skills

MS Office

Organizational skills

Written communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Willow-Bridge Property Company seeks an Administrative Assistant to support a team with scheduling, correspondence, filing, and clerical tasks in Dallas. The role is in-office and requires strong organizational skills and attention to detail.

You will manage calendars, draft memos, process invoices, order supplies, and assist with onboarding. A high school diploma and 2+ years of administrative experience are required; commercial real estate experience is a plus. US work authorization is needed.