Administrative Specialist — Real Estate & Litigation

Atrium; Newark (NJ); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision benefits

Paid holidays

401(k) retirement plan

Life insurance

Disability coverage

Employee assistance program

Job summary

Atrium is seeking an Administrative Specialist based in Newark, New Jersey to provide comprehensive administrative and legal support to attorneys in Real Estate and Litigation. The role involves calendar management, document preparation, and coordination with clients and courts.

The ideal candidate has 4+ years of administrative or legal support experience, strong organizational and communication skills, and must be legally authorized to work in the United States.

Qualifications

• 4+ years of administrative or legal support experience within a law firm or legal environment.
• Experience with real estate law and litigation required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills with attention to detail and confidentiality.
• Proficiency with Microsoft Office and legal document management systems; experience with e-filing platforms is a plus.
• Experience in commercial (corporate) litigation; federal court and NJ/NY state court experience required.
• NJ Notary or willingness to obtain within the first 6 months.
• Demonstrated career tenure and experience at a midsize or larger law firm.

Responsibilities

• Provide administrative and legal support to attorneys within Real Estate and Litigation practices, ensuring timely and accurate assistance.
• Manage calendars, schedule meetings, and coordinate appointments to meet critical deadlines and court schedules.
• Prepare, format, proofread, and organize legal correspondence, pleadings, agreements, and other documents for accuracy and compliance.
• Assist with real estate transactions by organizing closing documents, maintaining files, and liaising with clients, attorneys, and external parties.
• Support litigation matters by maintaining case files, tracking deadlines, preparing filings, and assisting with discovery processes.
• Communicate professionally with clients, attorneys, courts, opposing counsel, and other external contacts to maintain strong relationships.
• Maintain organized electronic and physical files to ensure accessibility and compliance with firm standards.
• Assist with billing, time entry, expense reports, and other general administrative tasks as needed.

Skills

Administrative support

Legal support

Real estate knowledge

Organizational skills

Written and verbal communication

MS Office

e-filing familiarity

Litigation experience

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Legal document management systems

E-filing platforms

Job description

Atrium is seeking an Administrative Specialist based in Newark, New Jersey to provide comprehensive administrative and legal support to attorneys in Real Estate and Litigation. The role involves calendar management, document preparation, and coordination with clients and courts.

The ideal candidate has 4+ years of administrative or legal support experience, strong organizational and communication skills, and must be legally authorized to work in the United States.