Real Estate Admin & Listings Coordinator

Playbill, Inc.; Northern, New York (KY, NY); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Competitive pay

Onboarding & support

Tech-driven environment

Supportive leadership

Collaborative culture

Flexible schedule

Growth opportunities

Charitable giving

Job summary

City Wide Apartments is seeking an Administrative Assistant to support daily office operations and ensure the team runs efficiently in New York. You will assist agents and management, manage transactions, and enhance client experiences through organized admin tasks.

This role is ideal for someone proactive, detail-oriented, and capable of thriving in a fast-paced real estate environment with potential for growth and flexibility in scheduling.

Qualifications

• No prior experience required; administrative or office experience is a plus.
• Must have graduated from college.
• Strong communication, organizational, and multitasking abilities.

Responsibilities

• Administrative Support: Assist with daily office operations, including scheduling, data entry, and file management.
• Showing Apartments: Schedule and regularly leave the office to show apartments to prospective renters.
• Transaction Coordination: Help manage paperwork, track deadlines, and ensure compliance with real estate regulations.
• Client Communication: Serve as a point of contact for inquiries via phone and email, ensuring prompt responses.
• Listing Support: Assist in preparing and updating property listings, including descriptions and marketing materials.
• Organization: Maintain accurate records, databases, and internal systems.
• Office Coordination: Support team with general administrative needs and smooth day-to-day operations.
• Marketing Assistance: Help coordinate marketing efforts, including online postings and outreach.

Skills

Strong communication

Organizational skills

Multitasking

Tech-savvy

Self-motivation

Education

College degree

Job description

City Wide Apartments is seeking an Administrative Assistant to support daily office operations and ensure the team runs efficiently in New York. You will assist agents and management, manage transactions, and enhance client experiences through organized admin tasks.

This role is ideal for someone proactive, detail-oriented, and capable of thriving in a fast-paced real estate environment with potential for growth and flexibility in scheduling.