Entry-Level Administrative Assistant: Learn, Support & Grow

Atrium Staffing; New York (NY); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

Atrium Care Package

Job summary

Atrium Staffing is seeking an Entry-Level Administrative Assistant in New York to support the growing furniture repair and refinishing client. The role provides basic administrative and operational support, ideal for someone early in their career who is organized, dependable, discreet, and able to work independently in a fast-paced environment.

Prior experience is a plus but not required. Training will cover quotes processing, vendor coordination, document management, and client communications

Qualifications

• Strong multitasking and organizational skills.
• High level of discretion and ability to handle confidential information.
• Willingness to learn and the ability to work independently while managing time effectively.

Responsibilities

• Communicate with clients regarding quote requests.
• Prepare pickup and delivery work order tickets.
• Obtain pricing from vendors.
• Research pricing, availability, and delivery timelines for fabrics and hardware.
• Source fabrics and request samples for projects.
• Ensure Certificates of Insurance are current for all client locations through email communication.
• Assist with answering phones during periods of high call volume.
• Prepare and send quotes.
• Respond to client inquiries regarding project status.
• Complete vendor forms and loading dock forms.
• Monitor and respond to emails.
• Handle paperwork and maintain organized folders and files.
• Distribute paperwork internally as needed.

Skills

Multitasking

Discretion

Willingness to learn

Job description

Atrium Staffing is seeking an Entry-Level Administrative Assistant in New York to support the growing furniture repair and refinishing client. The role provides basic administrative and operational support, ideal for someone early in their career who is organized, dependable, discreet, and able to work independently in a fast-paced environment.

Prior experience is a plus but not required. Training will cover quotes processing, vendor coordination, document management, and client communications