Administrative Assistant

Atrium Staffing; New York (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Temp-to-perm

Real estate networking events

Atrium Care Package

Job summary

Atrium Staffing is seeking an Administrative Assistant in New York to support brokers, leasing managers, and office staff with scheduling, document handling, and client communications.

The role emphasizes organization, attention to detail, and the ability to handle multiple priorities in a fast-paced real estate environment. This position offers potential growth and a strong team atmosphere.

Qualifications

• 1–3 years of experience in an Administrative Assistant or front office role.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work in a client-facing, deadline-driven environment.
• Capable of working independently with a high level of professionalism.

Responsibilities

• Provide administrative support to Brokers, Leasing Managers, and Operations staff.
• Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
• Maintain databases of current listings, tenant inquiries, and property information.
• Assist with document preparation, lease paperwork, and filing systems.
• Track deadlines for lease renewals, applications, and follow-up items.
• Support office operations, ordering supplies, and vendor communication.
• Greet guests, clients, and tenants at the front desk and maintain a professional presence.
• Prepare materials for internal meetings, client presentations, and property tours.
• Communicate with tenants and clients to assist with inquiries and scheduling needs.
• Take on additional tasks and special projects as assigned by leadership.

Skills

Organizational skills

Communication skills

Multitasking

Client-facing

Professionalism

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Client Overview:

Our client, a reputable, fast-paced real estate and property leasing firm based in New York City, is seeking a sharp, organized Administrative Assistant to support internal operations and office management. Known for their hands-on approach and dynamic portfolio of residential and commercial properties, the firm offers a collaborative and fast-moving work environment ideal for early-career professionals looking to grow in the real estate space. If you are a highly organized Administrative Assistant with an interest in real estate and team operations, this is a great chance to work in a professional, high-energy environment with long-term potential.

Salary/Hourly Rate:

$30/hr

Position Overview:

The Administrative Assistant will play a key role in supporting brokers, leasing agents, and office staff with scheduling, internal communication, and document management. The ideal Administrative Assistant is detail-oriented, resourceful, and confident working in a client-facing environment. This is a strong opportunity for an Administrative Assistant looking to grow within a real estate or leasing firm.

Responsibilities of the Administrative Assistant:

• Provide administrative support to Brokers, Leasing Managers, and Operations staff.
• Coordinate internal meetings, manage calendars, and assist with scheduling property tours.
• Maintain databases of current listings, tenant inquiries, and property information.
• Assist with document preparation, lease paperwork, and filing systems.
• Track deadlines for lease renewals, applications, and follow-up items.
• Support office operations, ordering supplies, and managing vendor communication.
• Greet guests, clients, and tenants at the front desk and maintain a professional presence.
• Prepare materials for internal meetings, client presentations, and property tours.
• Communicate with tenants and clients to assist with inquiries and scheduling needs.
• Take on additional tasks and special projects as assigned by leadership.

Required Experience/Skills for the Administrative Assistant:

• 1 - 3 years of experience in an Administrative Assistant or front office role.
• Strong organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Comfortable working in a client-facing, deadline-driven environment.
• Ability to work independently and maintain a high level of professionalism.

Preferred Experience/Skills for the Administrative Assistant:

• Previous experience in a real estate, leasing, or property management office.
• Familiarity with platforms like Yardi, AppFolio, or CRM systems.
• Interest in the NYC real estate market and property lifecycle.
• Ability to support multiple team members and adapt to shifting priorities.

Education Requirements:

• Bachelor’s degree is preferred.

Benefits:

• Potential for a temp-to-perm Administrative Assistant opportunity.
• Access to company listings, training, and real estate networking events.
• Direct support from experienced leasing and property professionals.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).