Real Estate Administrative Assistant

Victoria Merchant Group - KW Foothills; Park (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

On-target earnings: $75,000 annually

PTO and growth opportunities

Job summary

Victoria Merchant Group - KW Foothills in Conifer, Aspen Park, CO, US is hiring a Real Estate Administrative Assistant to manage paperwork, deadlines, appointments, and client communications.

You will support agents with marketing, CRM tasks, and event coordination, delivering concierge-level service to sellers, buyers, and teammates.

OTE is $75,000 annually; PTO and growth opportunities are offered.

Qualifications

• Excellent written and verbal communication.
• Strong interpersonal and customer service skills.
• Experience handling paperwork and deadlines.
• Proficient with CRM systems and databases.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Serve as primary point of contact for communications with clients and agents.
• Manage paperwork and ensure timely contract processing.
• Schedule appointments and property walkthroughs.
• Deliver high-level customer service and responsiveness.
• Support marketing and events for brand awareness.
• Maintain organized CRM and client relationships.

Tools

Microsoft Word

Microsoft Excel

PowerPoint

CRM systems

Job description

Real Estate Administrative Assistant

Victoria Merchant Group - KW Foothills Conifer, Aspen Park, CO, US, Texas, United States

About this position

We’re searching for a diligent Administrative Assistant! You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each contract deal goes through the proper channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with the agents in marketing our brand and arrange events as needed. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!

On-target earnings: $75,000 annually

PTO and growth opportunities

Compensation & Benefits:

• On-target earnings: $75,000 annually
• PTO and growth opportunities

Compensation:

$75,000 annual OTE

Responsibilities:

• Serve as the primary point of contact for internal and external communications, maintaining professionalism and confidentiality
• Deliver concierge-level customer service to sellers, buyers, and agents to improve customer satisfaction ratings
• Develop strategies to improve operational efficiency and scalability
• Support the process of aligning operational goals with business objectives
• Facilitate smooth transaction processes by liaising with clients, agents, and other stakeholders.
• Manage client relationships by ensuring timely follow-ups and maintaining an organized CRM system.

Qualifications:

• Great written and verbal skills
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
• Experience in administrative roles to ensure seamless support
• Ability to manage multiple tasks efficiently, demonstrating excellent organizational skills and attention to detail
• Proficiency in using CRM systems to manage client relationships and ensure timely follow-ups

About Company

Victoria Merchant Group - KW Foothills is a growing real estate team focused on delivering a smooth, high-touch experience throughout every stage of the real estate process. The team values organization, responsiveness, ownership, and professionals who take pride in keeping the business moving.