Real Estate Administrative Assistant

LHH; Norcross (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

A prominent real estate company in Norcross, GA, seeks a Real Estate Administrative Assistant to provide comprehensive administrative and operational support to multiple brokers. This role requires strong organizational skills, proficiency in Microsoft Office, and experience in commercial real estate operations. The ideal candidate thrives in a collaborative and fast-paced environment, managing multiple priorities while ensuring accuracy and compliance. This is a full-time, in-office position, providing significant support for brokerage success.

Qualifications

• Strong organizational and interpersonal skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, especially in Word and Excel.
• Exceptional proofreading and attention to detail.
• Substantial experience in commercial real estate operations and contract administration.
• Familiarity with real estate data platforms.
• Skilled in conducting online research.
• Highly adaptable with a willingness to learn new software.

Responsibilities

• Provide full administrative support to several brokers, including document preparation and scheduling.
• Maintain and manage both physical and digital contract files.
• Generate property and tenant reports using industry data platforms.
• Support special projects, including marketing mailings and proposals.
• Assist with DocuSign transactions and real estate documentation workflows.
• Provide cross-functional office support as needed.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Microsoft Office Suite

Attention to detail

Contract administration

Online research skills

Marketing experience

Adaptability

Tools

CoStar

LandVision

Reonomy

Rethink+ CRM

Job description

LHH is seeking a Real Estate Administrative Assistant for a fantastic real estate company in Norcross, GA. I provide comprehensive administrative and operational support to multiple brokers, ensuring seamless day-to-day operations and exceptional client service within a fast-paced commercial real estate environment. This role requires a detail-oriented, proactive professional who thrives in a collaborative environment and is committed to supporting brokerage success through organization, accuracy, and efficiency.

Key Responsibilities

• Provide full administrative support to several brokers, including document preparation, correspondence, contract processing, scheduling, and phone support
• Prepare and distribute regular client reports and broker updates
• Maintain and manage both physical and digital contract files, ensuring accuracy and compliance with all documentation
• Process commission vouchers and develop detailed property comparison charts
• Generate property and tenant reports using industry data platforms such as CoStar and other subscription-based services
• Support special projects, including marketing mailings, proposals, presentations, and client deliverables
• Assist with DocuSign transactions and other real estate documentation workflows
• Provide cross-functional office support, including reception and mailroom responsibilities as needed

Qualifications & Skills

• Strong organizational and interpersonal skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), with strong expertise in Word and Excel
• Exceptional proofreading and attention to detail
• Substantial experience in commercial real estate operations and contract administration
• Familiarity with real estate data platforms such as CoStar, LandVision, Reonomy, and Rethink+ CRM
• Skilled in conducting online research and utilizing web-based resources
• Marketing experience and familiarity with AI tools is a plus
• Highly adaptable with a willingness to learn new software and take on additional responsibilities

Job Type

• In-Office
• Full Time
• Direct Hire

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers