Real Estate Admin Assistant

Flow Social Marketing; Louisville (KY); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Potential for bonuses

Supportive team environment

Job summary

A real estate agency in Louisville seeks a highly organized Real Estate Administrative Assistant to join their team. This role involves providing administrative support to agents, managing documentation, and maintaining client relationships. Candidates should have 2+ years of relevant experience, proficiency in Microsoft Office, and a detail-oriented mindset. The position offers a competitive salary and a collaborative work environment.

Qualifications

• Minimum of 2 years of administrative experience, preferably in a real estate or related industry.
• Real estate license or willingness to obtain one may be required.
• Ability to conduct real estate specific competitive market analysis.

Responsibilities

• Provide comprehensive administrative support to real estate agents and brokers.
• Serve as a primary point of contact for clients.
• Prepare and manage real estate documents and ensure accurate maintenance.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite

Experience with real estate software

Detail-oriented

Ability to work independently and as part of a team

Education

High school diploma

Associates or bachelors degree in business administration or related field

Tools

Microsoft Office Suite

Real estate software (e.g., MLS, CRM systems)

Job description

About the job Real Estate Admin Assistant

Job Summary

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to join our dynamic team. The successful candidate will provide administrative support to our real estate agents and brokers, ensuring the smooth operation of daily activities. This role is crucial in maintaining client relationships, managing documentation, and supporting the overall efficiency of our real estate operations.

Key Responsibilities

• Administrative Support: Provide comprehensive administrative support to real estate agents and brokers, including scheduling appointments, managing calendars, and handling correspondence.
• Client Interaction: Serve as a primary point of contact for clients, addressing inquiries, and providing information about listings, showings, and transactions.
• Documentation and Filing: Prepare and manage real estate documents, contracts, and agreements. Ensure all files are up-to-date and accurately maintained.
• Marketing Support: Assist with the creation and distribution of marketing materials, including flyers, brochures, and online listings. Manage social media accounts and update property listings on various platforms.
• Database Management: Maintain and update client databases, ensuring accurate and timely data entry. Track leads and follow up on potential clients.
• Transaction Coordination: Coordinate and oversee the transaction process from contract to close, ensuring all deadlines are met and necessary documentation is completed.
• Office Management: Perform general office duties, such as answering phones, managing office supplies, and maintaining a clean and organized work environment.
• Event Planning: Assist in planning and organizing open houses, client meetings, and other real estate events.

Qualifications

• Education: High school diploma or equivalent; associates or bachelors degree in business administration, real estate, or a related field preferred.
• Experience: Minimum of 2 years of administrative experience, preferably in a real estate or related industry.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with real estate software (e.g., MLS, CRM systems) is a plus.
  • Detail-oriented with a high level of accuracy.
  • Ability to work independently and as part of a team.
• Additional Requirements:
  • Real estate license or willingness to obtain one may be required.
  • Business administration, property management or technology related experience.
  • Must maintain Kentucky real estate licenses:
    • Continuing Education, Errors and Omissions Insurance, Greater Louisville Association of Realtor Dues and Supra.
  • Ability to conduct real estate specific competitive market analysis of top producers.
  • Ability to work flexible hours.

Preferred Skills

• Bilingual Proficiency: Fluency in any additional language.
• Technical Proficiency: Advanced skills in Microsoft Word, Excel, and other computer-based applications.
• Real Estate Expertise: Hands‑on experience in property closings and property management.
• Competitive salary and potential for bonuses.
• Supportive and collaborative team environment.
• Willing to assist the right candidate to obtain the necessary qualifications and foster a supportive learning environment about the real‑estate industry.

Application Process

Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and why they are a good fit for this position.

Equal Opportunity Employer

Home Link Realtor is an equal opportunity employer and welcomes applicants from all backgrounds to apply.