Administrative Assistant

Tala Realty Co; Kansas City (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Bonus opportunities

Job summary

Tala Realty Co is seeking a detail-oriented Administrative Assistant to support its Real Estate Team and Brokerage with a range of administrative tasks. The role emphasizes strong communication, organization, and customer service to ensure efficient office operations.

Responsibilities include data entry, MLS updates, open houses coordination, packet preparation, and client communications. Real estate experience is a plus, but not required; bonuses are possible based on performance.

Qualifications

• Experience in administrative or assistant roles preferred.
• Proficiency with Google Workspace (Docs, Sheets, Drive) required.
• Canva experience preferred but not required.

Responsibilities

• Perform data entry with high accuracy and attention to detail.
• Input listing information into MLS and marketing sites and keep updated.
• Coordinate open houses and agent tours.
• Prepare appraisal packets and closing packages for clients.
• Manage office communications including calls and texts.

Skills

Data entry

Communication

Organization

Attention to detail

Tools

Google Suite

Canva

Job description

We are seeking a detail-oriented and organized Administrative Assistant to support our Real Estate Team and Brokerage in various administrative tasks. The ideal candidate will possess strong communication skills, detail orientation skills, and a commitment to providing excellent customer service. This role is essential in ensuring the smooth operation of our office, managing schedules, overseeing administrative tasks, and coordinating key business operations to ensure efficiency and productivity. Real Estate experience/or the interest in starting real estate sales is preferred but not required.

Responsibilities

• Perform data entry tasks with a high level of accuracy and attention to detail.
• Input all listing information into MLS and marketing websites and update as needed.
• Coordinate to enter all public open houses and agent tours
• Create appraisal packets for appraisal appointments
• Deliver pop-bys to clients
• Create closing packages for clients
• Send out Mailers/Birthday cards, etc.
• Coordinate the purchasing of office equipment, marketing materials and any other business-related supplies and materials
• Update standard operating procedure and all job descriptions/employment contracts for any future hires
• Answer office phone calls and texts
• Create & regularly prepare all buyer & seller consultation packages.
• Coordinate the preparation of all listing & open house flyers, graphics, signage and all other marketing materials.
• Manage & update company website and social media
• Track & coordinate all inbound leads from websites, social media & other online sources.
• Coordinate all client & vendor appreciation events.
• Regularly obtain client testimonials for websites, social media & other marketing materials.
• Coordinate & implement agent marketing vides & property videos on website, social media
• Put together team meeting presentations
• Set up closing appointments
• All other duties as assigned
• Run necessary errands in order to fulfill tasks
• Coordinate transactions from contract to close to ensure files are compliant

Experience

• Experience in administrative or assistant roles is preferred.
• Familiarity in Canva is preferred
• Real Estate experience is a plus but not required
• Proficiency in using Google Suite applications is required.
• Marketing/social media experience is a plus but not required

We look forward to welcoming a motivated Administrative Assistant who thrives in a dynamic environment and is eager to contribute to our team's success! There are opportunities for bonuses based on performance and efficiency.