R&D Administrative Coordinator - Part-Time & Flexible Hours

Experis Austria; Montvale (NJ); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Weekly pay with direct deposit

Consultant Care support

Free Training to upgrade your skills

Job summary

Experis in Montvale, NJ seeks a Part-Time Administrative Assistant to join the Lab Department, supporting scientists and staff. The role is 20 hours per week, onsite, with a 9-month contract. Flexibility with M-F business hours and direct vendor coordination are required.

Associate’s degree is preferred but not required; prior admin or coordinator experience and strong organizational skills are highly valued. Proficiency in Outlook/Microsoft Office is expected; SAP exposure is a plus.

Qualifications

• Associate’s degree preferred, but not required - Equivalent administrative experience will also be considered
• Prior experience in administrative, office support, or coordinator roles with ability to handle multiple small operational tasks with minimal supervision
• Strong organizational and multitasking skills, experience managing calendars, scheduling, and administrative workflows
• Microsoft Outlook and Microsoft Office tools
• Experience creating or managing purchase orders
• Helpful but not required: Exposure to SAP or other ERP systems
• Role may be ideal for: Experienced administrative professionals seeking part-time work, Recent college graduates, Students or professionals seeking flexible hours

Responsibilities

• Provide day‑to‑day administrative support to R&D directors and scientists, streamlining processes so teams can focus on research work.
• Manage vendor setup, create purchase orders (POs), and support goods receipt (GR) processing.
• Coordinate ordering of lab supplies, chemicals, materials, and outbound sample shipments.
• Handle calendar management, scheduling, expense reporting, and general documentation.
• Support logistics for meetings and events while maintaining organized administrative records.

Skills

Calendar management

Scheduling

Organizational skills

Multitasking

Vendor coordination

Purchase orders

Education

Associate's degree preferred

Tools

Microsoft Outlook

Microsoft Office

SAP

Job description

Experis in Montvale, NJ seeks a Part-Time Administrative Assistant to join the Lab Department, supporting scientists and staff. The role is 20 hours per week, onsite, with a 9-month contract. Flexibility with M-F business hours and direct vendor coordination are required.

Associate’s degree is preferred but not required; prior admin or coordinator experience and strong organizational skills are highly valued. Proficiency in Outlook/Microsoft Office is expected; SAP exposure is a plus.