R 3536 School Administrative Assistant - 10 Month

Barnstable Public Schools; Barnstable (MA); On-site; USD 21,000 - 34,000; Full time

Job summary

Barnstable Public Schools in Barnstable, Massachusetts, invites applications for a School Administrative Assistant for the 10-month school year. This role supports the district's administrative offices, ensuring efficient operations and courteous service to staff, students, parents, and the public.

You will handle calendars, records, correspondence, payroll-related tasks per the collective bargaining agreement, and assist with events, publications, and school supplies while upholding

Qualifications

• High school graduate with courses in business and/or office procedures.
• Experience with word processing and office equipment.
• Familiarity with student information systems preferred.
• Interact professionally with staff, students, parents and the public.
• Prior administrative assistant experience preferred.

Responsibilities

• Coordinate multiple projects and prioritize tasks with minimal supervision.
• Communicate effectively via phone and email.
• Maintain accurate records and files.
• Assist with events, publications and presentations.
• Maintain confidentiality of student and staff information.
• Manage supervisor’s calendar and correspondence.
• Greet the public and substitute staff.
• Prepare payroll records and accounts payable/receivable as per agreement.
• Apply district policies and participate in professional development.
• Maintain and order school supplies.
• Other duties as assigned.

Skills

Office procedures

Calendar management

Communication

Confidentiality

Public interaction

Education

High school diploma

Associate degree preferred

Tools

Student Information Systems

Job description

Barnstable Public Schools Barnstable West Barnstable Elementary - Barnstable, Massachusetts

Starting Date: Immediately

Job Description

POSITION: SCHOOL ADMINISTRATIVE ASSISTANT - 10 Month School Year

JOB GOAL: To facilitate and support the efficient operations of the administrative office(s).

QUALIFICATIONS

• High school graduate with courses in business and/or office procedures. Associate Degree preferred.
• Proficient in word processing, use of office machines, computer operations to include use of internet, email, calendars, spreadsheet.
• Experience with student information systems preferred.
• Ability to interact with staff, students, parents and the public in a professional and courteous manner.
• Prior experience as an administrative assistant preferred.

REPORTS TO: Principal or administrator who is immediate supervisor.

PERFORMANCE RESPONSIBILITIES

• Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks in a detail-oriented and thorough manner. Works with minimal supervision.
• Communicate effectively and confidentially via phone and email.
• Perform duties in a professional, courteous and accurate manner.
• Assist supervisor with organization of various events, publications and projects e.g. file sharing and presentation software.
• Maintain well-organized, accurate records and files.
• Support maintenance of student data systems and student/staff records (e.g. student information systems, web-based registration, staff attendance, staff employment forms/reports) when
• Maintain confidentiality of all student and staff information.
• Manage supervisor’s correspondence, appointments and calendar when
• Greet and assist public and substitute staff.
• May be required to prepare payroll records and accounts receivable/payable in accordance with the collective bargaining agreement.
• Implement school district policies, guidelines, rules and regulations pertinent to the position as directed.
• Attend and apply professional development to practice.
• Maintain and order school supplies when necessary.
• Other duties as assigned by immediate supervisor in accordance with collective bargaining agreement.

PHYSICAL REQUIREMENTS

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

TERMS OF EMPLOYMENT

Per Administrative Assistant’s collective bargaining agreement

SALARY

Per Administrative Assistant’s collective bargaining agreement

Barnstable Public Schools is an EOE and strongly encourages minority candidates to apply.

Position Type: Full Time - Hourly

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Linda Hallamore
• 230 South St, Hyannis, MA 02601, USA
• Barnstable, Massachusetts 02601
• Phone: [phone]
• Email: [e-mail]