R 3529 Administrative Assistant – Special Education Barnstable High School 12 month position

Barnstable High School; Barnstable (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

Barnstable High School in Barnstable, MA seeks a 12-month Administrative Assistant for Special Education to support the Coordinator and Assistant Coordinators. The role is full-time, hourly, and requires handling confidential materials and coordinating schedules.

Responsibilities include preparing correspondence, maintaining records, processing IEPs, translating documents for non-English families, and ensuring compliance with state and federal guidelines.

Qualifications

• Bachelor’s degree preferred.
• Five years’ experience as an administrative assistant.
• Ability to interact with staff, parents and the public professionally.
• Knowledge of state and federal guidelines for special education.
• Proficient word processing and basic IT skills.

Responsibilities

• Prepare confidential correspondence, reports and materials.
• Arrange appointments and meetings for the Special Education Coordinator.
• Plan and organize work with minimal supervision.
• Communicate effectively via phone and email.
• Maintain organized records and confidentiality of student data.
• Process and track IEPs and update software files.
• Translate special education documents for non‑English parents.
• Assist with emergency procedures as needed.

Skills

Professional communication

Confidentiality

Office software

Education

Bachelor’s Degree preferred

Tools

Word processing

Spreadsheets

Email & calendars

Job description

R 3529 Administrative Assistant – Special Education Barnstable High School 12 month position

Barnstable Public Schools Barnstable High School - Barnstable, Massachusetts Open in Google Maps

Job Description

12 Month Administrative Assistant – Special Education- Barnstable High School

JOB GOAL: To perform administrative assistant work of considerable variety and complexity in support of the Coordinator and Assistant Coordinators of Special Education at Barnstable High School

QUALIFICATIONS

• Bachelor’s Degree preferred.
• Five years prior experience as an administrative assistant.
• Ability to interact with staff, parents and the general public in a professional and courteous manner while maintaining confidentiality.
• Knowledge of state and federal guidelines for special education.
• Proficient in word processing, use of office machines, computer operations to include use of internet, email, calendars, spreadsheets.
• Such alternatives to the above as the Director of Special Education may find appropriate and acceptable.

REPORTS TO: Coordinator and Assistant Coordinators of Special Education

PERFORMANCE RESPONSIBILITIES

• Prepare correspondence, reports and other materials of a general, confidential and technical nature.
• Arrange and confirm appointments and meetings for the Special Education Coordinator.
• Plan, organize and complete work responsibilities in a professional, courteous and accurate manner. Works with a minimum of supervision.
• Communicate effectively and confidently via phone and email.
• Maintain well organized, accurate records and files.
• Maintain confidentiality of all student and staff information.
• Process and track Individualized Education Plans (IEPs) for all special education students at Barnstable High School. Maintain and update related software files.
• Facilitate translation of all special education documents for parents whose primary language is not English.
• Implement emergency procedures if the need arises based on established office policy.
• Perform any duties or responsibilities in keeping with the scope of the position as assigned by the Coordinator of Special Education.

PHYSICAL REQUIREMENTS

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

EVALUATION

Performance of this position will be evaluated yearly by the Coordinator of Special Education in accordance with the School Committee policy for evaluation of classified staff.

TERMS OF EMPLOYMENT

This is a 40 hour per week, 12 month position. Non-affiliated group.

Job Details

Job ID: 5957944
Application Deadline: Oct 26, 2026 11:59 PM (Eastern Standard Time)
Posted: Yesterday

Starting Date: To Be Determined

Position Type: Full Time - Hourly

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Stacy Camposano , Sped Coordinator
• Barnstable High School
• Email: [e-mail]