Central Office Administrative Assistant

Wilmington Public Schools; Wilmington (MA); On-site; USD 60,000 - 65,000; Full time

Job summary

Wilmington Public Schools in Wilmington, MA is seeking a Central Office Administrative Assistant to support the Assistant Superintendent of Curriculum and Staff Development and the Director of Human Resources.

The role handles receptionist duties, drafts correspondence, maintains employee data in the Aspen system, supports state data submissions, processes hiring paperwork, and assists with onboarding and district events.

Qualifications

• 3 years of experience in support of the operations of a school district central office preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Responsibilities

• Perform receptionist functions and administrative duties supporting senior district staff.
• Draft and complete correspondence with minimal direction.
• Manage employee data in the Aspen system (new hires, address changes, leaves, licensure, transfers, exits).
• Support mandated State and Federal data submissions and coordinate with IT for data accuracy.

Skills

Interpersonal skills

Multitasking

Education

Bachelor degree preferred

Tools

Microsoft Office Suite

Aspen

Google

Job description

Wilmington Public Schools DISTRICT- Superintendents Office - Wilmington, Massachusetts Open in Google Maps

Central Office Administrative Assistant

Wilmington Public Schools DISTRICT- Superintendents Office - Wilmington, Massachusetts Open in Google Maps

Job Details

Job ID: 5968195
Application Deadline: Posted until filled
Posted: Oct 22, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

DUTIES AND RESPONSIBILITIES:

Perform all receptionist functions and administrative assistant duties in support of the Assistant Superintendent of Curriculum and Staff Development and the Director of Human Resources. Demonstrate enthusiasm and interpersonal skills to relate well with students, staff, administration, parents and the community, including situations presenting interpersonal challenges.

• Function as receptionist for Central Office, including greeting visitors to the administrative building and routing calls and inquiries to the appropriate district staff.
• With minimal direction, independently draft and complete correspondence in support of the position’s supervising administrators.
• Manage all employee data associated with the Aspen system including the addition of new hires, address changes, leaves of absence, licensure updates, employee transfers and employee exits.
• Provide support for mandated State and Federal Data Submissions by the district.
• Work in conjunction with the Office of Information Technology to update and verify relevant data.
• Process new hire paperwork and establish and maintain organized personnel files in accordance with district procedures.
• Assist with job postings and oversee the onboarding of all new hires, including maintaining the active substitute list.
• Notify Wilmington Teachers’ Association of ongoing staffing updates.
• Evaluate and track Professional Development status of staff members according to contract requirements.
• Assist the Assistant Superintendent with the coordination and planning of district curriculum and professional development events.
• Create requisitions in Munis for purchase orders as requested.
• Manage, monitor, and track educator licensure status for all applicable district staff members.
• Maintain and monitor a current list of active CORI clearances; process CORI applications; manage fingerprinting results; and ensure all records are stored securely in compliance with applicable regulations.
• Possess knowledge of computers including the use of the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access, etc.), Google, and Aspen, as well as the ability to use word processing, data management, information retrieval, visual presentations, and telecommunications tools.
• Stay informed about district activities; state and federal laws and regulations related to public education; district policies and procedures; and other information necessary to optimize job performance.
• Consistently maintain strict confidentiality regarding sensitive information at all times.
• Demonstrate the ability to manage multiple tasks simultaneously and adjust priorities as necessary.
• Perform all other duties as assigned by the position’s supervising administrators.

Position Type: Full-time

Salary: $60,000 to $65,000 Per Year

Job Categories:

Support Staff > Administrative Assistant

Equal Opportunity Employer

Notice of Non-Discrimination

All educational and non-academic programs, activities and employment opportunities at Wilmington Public Schools are offered without regard to race, color, sex, religion,national origin, ethnicity, sexual orientation, gender identity, homelessness, age and/or disability, and any other class or characteristic protected by law.

Job Requirements

• EXPERIENCE PREFERRED:
  • 3 years of experience in support of the operations of a school district central office
  • Possess knowledge of educator professional development relative to teacher salary schedules and contract requirements
• At least 3 year(s) of relevant experience preferred.
• Bachelor degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Andrea Armstrong , Director of Human Resources
• 146 Middlesex Avenue
• Wilmington, Massachusetts 01887
• Phone: [phone]
• Email: [e-mail]