R 3492 Administrative Assistant for the Grants and Compliance Department

Barnstable Public Schools; Barnstable (MA); On-site; USD 44,000 - 50,000; Part time

Job summary

Barnstable Public Schools in Barnstable, MA seeks a part-time Administrative Assistant for the Grants and Compliance Department to support purchasing, reporting, and grant administration.

The role requires at least an associate degree or two years of college, plus three years of admin experience, and strong Excel/Google Sheets skills.

You will prepare purchase orders, process invoices, organize grant files, and assist with grant reports under the Grant and Compliance Manager.

Qualifications

• Associate degree or 2 years college with relevant experience.
• Proficient with Excel/Google Sheets, pivot tables and charts.
• Knowledge of Munis and local, state, and federal regulations preferred.
• Strong organization and communication skills under pressure.

Responsibilities

• Prepare purchase orders and process invoices per grant budgets and rules.
• Organize and maintain grant files and reports.
• Assist with weekly, monthly, and annual grant reporting.
• Data collection of grant requirements and reporting inputs.
• Coordinate timesheet processing for grant programs with payroll.

Skills

Excel

Google Sheets

Pivot tables

Formulas/Charts

Data visualization

Communication

Education

Associate degree or 2 years college

3 years administrative experience

Tools

Munis

Google Meet

Zoom

MS Office

Job description

R 3492 Administrative Assistant for the Grants and Compliance Department

Starting Date: Immediately

Part Time

Job Description

TITLE: Administrative Assistant for the Grants and Compliance Department

QUALIFICATIONS:

Experience:

• Associate’s degree or (2) two years of college courses. Two (2) additional years of similar or relevant experience may be substituted for this requirement.
• Ability to deal pleasantly with staff and the general public.
• A minimum of three years prior administrative assistant experience.
• Such alternatives to the above as the Grant and Compliance Manager may find appropriate and acceptable.

Knowledge of:

• Must be organized, detail orientated, and work well under pressure.
• Must have a high level of proficiency with Excel/Google spreadsheets including pivot tables, formulas, graphs, charts, etc.
• Knowledge of Munis preferred.
• Knowledge of local, state, and federal accounting and purchasing regulations and guidelines preferred.

Ability to:

• Operate office machines, including computers and accompanying software packages such as Google, Microsoft Office, Munis, Zoom/Google Meet, etc..
• Maintains positive working relationships with other staff.
• Plan, organize, and complete work in a timely fashion.

REPORTS TO: Grant and Compliance Manager

JOB GOAL: Perform administrative and financial support for the Grant and Compliance Manager and others as assigned.

PERFORMANCE RESPONSIBILITIES:

• Take initiative in performance of work responsibilities and be able to complete assignments with a minimum of supervision.
• Prepare all purchase orders, and process invoices in accordance with grant line item budgets and procurement rules for the Grant and Compliance Manager.
• Organize and maintain grant files.
• Assist with preparing and updating various weekly, monthly, and annual grant reports.
• Data Collection of grant requirements.
• Assist with preparing and compiling grant data for applications and reporting.
• Assist Grant and Compliance Manager in obtaining information related to grant application planning.
• Prepare correspondence, reports, and other materials of a general, confidential and technical nature.
• Assist with the coordination of timesheet processing for grant funded programs for submission to the payroll department on a bi-weekly basis.
• Perform any duties or responsibilities in keeping with the scope of this position as assigned by the Grant and Compliance Manager.

PAY RANGE: $32 - $36 per hour

TERMS OF EMPLOYMENT:

This is a non-affiliated 20 hour per week (4 hours per day), 10 month position.

PHYSICAL REQUIREMENTS:

Typical office conditions: sitting, bending, stooping, filing, occasional lifting of up to 25 pounds of office supplies/files. Close vision at or correctable to normal range.

EVALUATION:

Performance of this position will be evaluated yearly by the Grant and Compliance Manager with input from the Assistant Superintendent in accordance with the School Committee policy for evaluation of classified staff.

Barnstable Public Schools is an EOE and strongly encourages minority candidates to apply.

Barnstable Public Schools Central Office - Barnstable, Massachusetts Open in Google Maps

Job Details

Job ID: 5943532

Application Deadline: Posted until filled

Posted: Yesterday

Job Requirements

• Citizenship, residency or work visa required

Position Type: Part-Time

Salary: $26 to $32 Per Hour