QBO Trainee

IICRC; Sparks (NV); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Opportunity for advancement

Paid time off

Competitive salary

Employee discounts

Job summary

COIT is seeking a motivated QuickBooks Online (QBO) Trainee to join its financial team in Sparks, NV. This entry-level role focuses on learning QBO while supporting daily accounting tasks for a fast-paced restoration business.

You will work under senior staff to gain hands-on experience in job costing, invoicing, and reconciliations, with clear pathways toward becoming a full-charge bookkeeper or accounting specialist.

Qualifications

• Basic understanding of fundamentals: debits, credits, financial statements.
• Strong comfort with cloud-based software platforms.
• Extreme attention to detail; spot anomalies in numbers and descriptions.
• Analytical mindset to troubleshoot workflow discrepancies.

Responsibilities

• Learn and navigate QuickBooks Online ecosystem and banking feeds.
• Input and categorize daily transactions (purchases, supplies, safety gear).
• Match bank/credit card feeds to invoices, receipts, estimates.
• Allocate expenses to restoration projects for job-costing.
• Prepare customer invoices and track payments from clients and insurers.
• Enter vendor bills and manage accounts payable, monitor due dates.
• Assist with monthly reconciliations to ensure accuracy.
• Digitally file receipts, work orders, and payout letters to QBO.
• Attend QBO training and pursue Intuit ProAdvisor certifications.

Skills

Accounting basics

Cloud-based software

Attention to detail

Analytical thinking

Verbal and written communication

Willingness to learn

Team collaboration

Tools

Xactimate

Encircle

Jobber

Job description

Benefits

• Opportunity for advancement
• Paid time off
• Competitive salary
• Employee discounts

Position: QuickBooks Online (QBO) Trainee

Industry: Cleaning & Restoration Services

Location: 1760 Deming way sparks nv 89431

Job Type: [Full-Time]

Reports To: [Financial Controller / Lead Bookkeeper / Owner]

Position Overview

We are looking for a motivated and detail-oriented QuickBooks Online (QBO) Trainee to join our financial team. In the cleaning and restoration industry, financial accuracy is critical due to fast-moving emergency jobs, complex insurance claims, and specialized job costing. Under the guidance of our senior financial team, you will learn the ins and outs of QBO while helping us maintain organized and accurate books. This is an entry-level learning role with substantial room for growth into a full-charge bookkeeper or accounting specialist.

Core Responsibilities

• Learn and navigate the QuickBooks Online ecosystem, workflows, and automated banking feeds.
• Input and categorize daily operational transactions, including field equipment purchases, chemical supplies, and safety gear.
• Match bank and credit card feed transactions with existing invoices, receipts, and estimates.
• Learn job-costing workflows by allocating expenses, mileage, and labor hours to specific residential, commercial, or insurance restoration projects.
• Assist with accounts receivable by preparing customer invoices and tracking payments from residential clients, corporate accounts, and insurance companies.
• Input vendor bills from suppliers and trade contractors into accounts payable, keeping an eye on due dates.
• Help reconcile monthly bank statements and credit card accounts to ensure zero variances.
• Digitally file and link receipts, work orders, and insurance payout letters to their corresponding QBO entries.
• Attend organized QBO training sessions, achieve Intuit QuickBooks ProAdvisor certifications, and study internal restoration workflows.

Required Qualifications & Skills

• Basic understanding of fundamental accounting concepts (debits, credits, and basic financial statements).
• Strong computer literacy and a high comfort level learning cloud-based software platforms.
• Extreme attention to detail with the ability to spot anomalies in numbers and descriptions.
• Analytical mindset with strong critical thinking skills to problem-solve workflow discrepancies.
• Clear verbal and written communication skills to collaborate with field technicians, project managers, and vendors.
• Prior experience with restoration software (e.g., Xactimate, Encircle, Jobber) is a plus but not required.
• No prior extensive QuickBooks experience is required; we will train the right individual who displays a strong drive to learn.

Compensation: $40,000.00 per year

Since 1950 COIT has delivered the best in specialty cleaning services. With locations throughout the United States, Canada and Thailand our experienced teams are ready to provide your home or business with quality cleaning and restoration. To find a location near you, please provide your postal code below.