Bookkeeper - QBO

WerkShoppe; Flourtown (PA); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

WerkShoppe, a growing importer of puzzles and consumer products, seeks an experienced Senior Bookkeeper to own day-to-day accounting in QuickBooks Online. You will reconcile data from inventory, e-commerce, and wholesale platforms for clean month-end and year-end books.

Responsibilities include AR/AP, reconciliations, payroll, tax compliance, and AI-assisted optimization. On-site role in Flourtown with training and standard weekday hours.

Qualifications

• 5+ years of bookkeeping experience, including A/R, A/P, reconciliations, and payroll; consumer goods or wholesale experience strongly preferred.
• Advanced, hands-on QuickBooks Online experience required; QuickBooks ProAdvisor certification preferred.
• Strong Excel skills and proficiency with Microsoft 365 (Outlook, OneDrive, SharePoint).
• Fast, accurate data entry and high attention to detail.
• Clear, professional written and verbal communication with customers, vendors, and outside accountants.

Responsibilities

• QuickBooks Online: Record and categorize transactions, maintain the chart of accounts, and keep the general ledger accurate.
• Accounts receivable: Create invoices, apply customer payments, send statements, monitor aging, and follow up on overdue accounts.
• Accounts payable: Enter and verify vendor bills, schedule payments, maintain vendor records, and resolve discrepancies.
• Bank and credit card reconciliations: Reconcile all accounts monthly and investigate unmatched or unusual transactions.
• Cash management: Monitor balances, record deposits, process ACH, wire, check, credit card, and PayPal payments, and support cash flow planning.
• Payroll and benefits: Oversee payroll with our payroll provider, including benefit deductions, payroll tax payments, quarterly filings, and year-end W-2s.
• Sales commissions and royalties: Calculate, review, report, and pay commissions and royalties.
• Tax and compliance: Maintain sales tax records, collect W-9s, and prepare 1099s.
• AI and automation: Use AI tools to streamline routine work such as transaction categorization, reconciliations, data clean-up, reporting, and documentation. Review all AI-generated output for accuracy, and help identify new ways to automate manual processes.
• Internal controls and recordkeeping: Keep organized financial records, follow approval procedures, protect confidential information, and flag discrepancies or unusual activity.
• Outside accountants: Provide reconciliations, reports, and documentation for month-end, year-end, and tax filings.

Skills

Accounts Receivable

Accounts Payable

Reconciliations

Payroll

Data entry accuracy

Communication

Problem solving

Tools

QuickBooks Online

Excel

Microsoft 365

Job description

Location: Flourtown, PA. On-site; limited hybrid flexibility may be possible after training.

Job Type: Full-time, Monday-Friday, 9:00-5:00

Pay: $60,000-$65,000 per year, commensurate with experience

Reports to: President

Senior Bookkeeper (QuickBooks Online)

About Us

WerkShoppe is a growing importer of jigsaw puzzles and a wide variety of consumer products, selling direct to consumers, through online marketplaces, and wholesale to retailers across the country.

Job Summary

We're looking for an experienced, detail-oriented bookkeeper to own day-to-day accounting in QuickBooks Online. Much of our financial data starts in other systems, including inventory, e-commerce, and wholesale ordering platforms. This role makes sure all of it is accurate and reconciled in QBO, giving our outside accountants clean books for month-end and year-end.

Core Responsibilities

• QuickBooks Online: Record and categorize transactions, maintain the chart of accounts, and keep the general ledger accurate.
• Accounts receivable: Create invoices, apply customer payments, send statements, monitor aging, and follow up on overdue accounts.
• Accounts payable: Enter and verify vendor bills, schedule payments, maintain vendor records, and resolve discrepancies.
• Bank and credit card reconciliations: Reconcile all accounts monthly and investigate unmatched or unusual transactions.
• Cash management: Monitor balances, record deposits, process ACH, wire, check, credit card, and PayPal payments, and support cash flow planning.
• Payroll and benefits: Oversee payroll with our payroll provider, including benefit deductions, payroll tax payments, quarterly filings, and year-end W-2s.
• Sales commissions and royalties: Calculate, review, report, and pay commissions and royalties.
• Tax and compliance: Maintain sales tax records, collect W-9s, and prepare 1099s.
• AI and automation: Use AI tools to streamline routine work such as transaction categorization, reconciliations, data clean-up, reporting, and documentation. Review all AI-generated output for accuracy, and help identify new ways to automate manual processes.
• Internal controls and recordkeeping: Keep organized financial records, follow approval procedures, protect confidential information, and flag discrepancies or unusual activity.
• Outside accountants: Provide reconciliations, reports, and documentation for month-end, year-end, and tax filings.

Qualifications

• 5+ years of bookkeeping experience, including A/R, A/P, reconciliations, and payroll; consumer goods or wholesale experience strongly preferred.
• Advanced, hands-on QuickBooks Online experience required; QuickBooks ProAdvisor certification preferred.
• Strong Excel skills and proficiency with Microsoft 365 (Outlook, OneDrive, SharePoint).
• Fast, accurate data entry and high attention to detail.
• Clear, professional written and verbal communication with customers, vendors, and outside accountants.
• Comfortable using AI tools in daily work, or eager to learn, with the judgment to verify results and protect confidential financial information.
• Strong problem-solving skills and the ability to manage multiple deadlines.

Our Systems (training provided)

• Shopify: e-commerce platform for our website and marketplace channels, including Amazon, Walmart, Michaels, and Etsy
• MarketTime: wholesale order platform for our sales rep agencies
• Faire: wholesale marketplace for independent retailers
• Cin7 Omni: inventory management and ERP
• Microsoft 365: Outlook, Excel, OneDrive, SharePoint, Teams
• Google Sheets: as required by outside service providers

Benefits

• Health benefits, including dental and vision
• Paid time off and paid holidays

HueMen Inc. dba WerkShoppe is an equal opportunity employer