Appling County Administratve Assistant

University of Georgia; Athens (GA); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Georgia is seeking an Administrative Assistant I for the County Extension in the SE District. This full-time, on-site role provides essential administrative support, financial recordkeeping, and coordination with county, district, and state staff.

Responsibilities include maintaining fiscal records, preparing accounting forms, reconciling budgets, handling communications, and assisting the public with Extension resources.

Qualifications

• High school diploma or equivalent required.
• Proficient in QuickBooks, Word, PowerPoint, and Excel.

Responsibilities

• Maintain office hours and records for fiscal reporting and budgeting.
• Coordinate office tasks with county staff and district/state staff.
• Assist with personnel procedures, monthly leave reports, and other administrative duties.
• Prepare accounting forms and reconcile local Extension budgets.
• Maintain office filing system and handle emails/mail.
• Assist clientele with Extension resources and services, including on-line content.
• Facilitate conference calls connecting county agents and state specialists.

Skills

Office procedures

Data management

Public relations

Relationship building

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Word

PowerPoint

Excel

Job description

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Additional Schedule Information

8am-5pm, Monday-Friday, Occasional evening and weekend work required.

Position Information

• Classification Title: Administrative Assistant I
• FLSA: Non-Exempt
• FTE: 1.00
• Minimum Qualifications: High school diploma or equivalent
• Employment Type: Employee
• Full/Part time: Full Time
• Benefits Eligible: Benefits Eligible
• Retirement Plan: TRS
• Location of Vacancy: SE District
• Advertised Salary: $36,000, Commensurate with Experience

Position Summary

The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments that depart from established institutional or countyprocedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. This incumbent will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.

Knowledge, Skills, Abilities and/or Competencies

• Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.
• Skilled in operating a variety of office equipment such as computer, fax, scanner, typewriter, mimeograph, copier, and telephone.
• Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
• Exhibits high standards of professionalism. Possesses necessary personal skills to perform public relations responsibilities effectively.
• Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.

Physical Demands

• Some medium lifting; sitting for long periods of time.
• Driving as needed to perform job duties.

Responsibilities and Requirements

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties and Responsibilities

• Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as: maintain appropriate records for fiscal reporting; prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices; and maintain office filing system.
• Coordinate office tasks with other county staff as necessary.

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• Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and when necessary, Serious Incident Reports and/or Workman's Compensation Reports.
• Complete County Information reports to District Office annually, and when necessary Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.

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• Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs.
• Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.
• Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.

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• Maintain office inventory of office supplies, and materials as needed.
• Handle emails and mail correspondence in timely manner.
• Assist clientele with access to Extension resources and services, including: printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing).
• Maintain postage meter according to budget and federal regulations.
• Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.

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