Purchasing Shared Services Coordinator — Contract & Data

Toll Brothers; Fort Washington (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical/dental coverage

401(k) with company match

Mortgage and home discounts

Job summary

Toll Brothers is seeking a Coordinator, Purchasing Shared Services at our Fort Washington, PA corporate office. The role supports Division Purchasing with contract documentation, data loading, and process improvements across enterprise-level purchasing.

Responsibilities include preparing contracts, loading bid data, processing PO changes, and coordinating with Accounting on payment inquiries while ensuring data accuracy and compliance with company guidelines.

Qualifications

• High School Diploma or equivalent is required.
• 1+ years of experience processing subcontractor agreements for residential construction or similar.
• Proficient with Microsoft Office, especially Excel; ability to learn EnterpriseOne and BuildPro.

Responsibilities

• Prepare contracting documentation and provide administrative support (master agreements, scopes of work, bid docs).
• Load bid data, takeoffs, and supplier assignments; maintain bid data accuracy.
• Process contract changes and update POs to ensure cost accuracy.
• Provide validation reports to confirm data accuracy for Division Purchasing.
• Manage DocuSign contracts and store documents per national guidance.

Skills

Strong interpersonal skills

Initiative

Analytical thinking

Planning and prioritization

Time management

Education

High School Diploma or equivalent

Associate degree or technical certification (preferred)

Tools

Microsoft Office / Excel

EnterpriseOne HBSS

Hyphen Solutions BuildPro

Job description

Toll Brothers is seeking a Coordinator, Purchasing Shared Services at our Fort Washington, PA corporate office. The role supports Division Purchasing with contract documentation, data loading, and process improvements across enterprise-level purchasing.

Responsibilities include preparing contracts, loading bid data, processing PO changes, and coordinating with Accounting on payment inquiries while ensuring data accuracy and compliance with company guidelines.