Purchasing Shared Services Coordinator

Toll Brothers; Fort Washington (MD); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical/dental coverage

401(k) with company match

Mortgage and home discounts

Job summary

Toll Brothers is seeking a Coordinator, Purchasing Shared Services at our Fort Washington, PA corporate office. The role supports Division Purchasing with contract documentation, data loading, and process improvements across enterprise-level purchasing.

Responsibilities include preparing contracts, loading bid data, processing PO changes, and coordinating with Accounting on payment inquiries while ensuring data accuracy and compliance with company guidelines.

Qualifications

• High School Diploma or equivalent is required.
• 1+ years of experience processing subcontractor agreements for residential construction or similar.
• Proficient with Microsoft Office, especially Excel; ability to learn EnterpriseOne and BuildPro.

Responsibilities

• Prepare contracting documentation and provide administrative support (master agreements, scopes of work, bid docs).
• Load bid data, takeoffs, and supplier assignments; maintain bid data accuracy.
• Process contract changes and update POs to ensure cost accuracy.
• Provide validation reports to confirm data accuracy for Division Purchasing.
• Manage DocuSign contracts and store documents per national guidance.

Skills

Strong interpersonal skills

Initiative

Analytical thinking

Planning and prioritization

Time management

Education

High School Diploma or equivalent

Associate degree or technical certification (preferred)

Tools

Microsoft Office / Excel

EnterpriseOne HBSS

Hyphen Solutions BuildPro

Job description

Job ID 25378
Location Toll Brothers - Fort Washington, Pennsylvania 19034 United States
Category Purchasing - Non-management
Percentage Travel Required None
Education Required College Degree Not Required
Job Type Full Time

Join an award-winning company!

Who are we?

Since 1967, Toll Brothers has been building luxury homes and communities in the best locations in the U.S. Today, we’re a Fortune 500 company operating in over 60 markets. We’re the country’s premier luxury builder with the widest range of product offerings and price points in the industry, serving first-time, move-up, active-adult, and second-home buyers.

From the homes we build to the talent we recruit, we know that to be the best, we have to work with the best. Toll Brothers is a place where diverse perspectives and experiences are welcomed and where employees of all backgrounds are treated with fairness, dignity and respect. We believe every employee should feel safe to be their true and authentic self at work. Our employees are our family, and we strive to uphold the values that our founders instilled in us, creating an exceptional place to work that is inclusive to all.

Toll Brothers , America's Leading Builder of Luxury Homes, seeks a Coordinator, Purchasing Shared Services for our team at our Corporate office in Fort Washington, Pennsylvania.

What is the opportunity?

The Coordinator, Shared Services is responsible for supporting Division Purchasing efforts with administrative processes and activities. The Shared Service Center provides contracting support to facilitate consistent, company-wide use of EnterpriseOne (E1) and efficiencies in purchasing processes, including opportunities for contracting to be streamlined and improved. This role provides business related support through the generation of bidding spreadsheets, bid data loading, and contract documentation processing and management.

What are the primary responsibilities?

• Focus on consistent, enterprise-wide setup, to reduce maintenance and troubleshooting
• Prepare contracting documentation and provide administrative support:
  
  • Master construction agreements, scopes of work, bid contract confirmation documents
  • Load trade partner bid data, takeoffs, and Division/community Supplier Assignments
  • Process contract changes and updates to purchase orders to ensure cost and trade partner accuracy
  • Provide validation reporting to Division Purchasing teams to confirm data accuracy
  • Process contracting documentation through DocuSign for signature by trade partner and Toll
  • Store all contract and supporting bid documentation per current national guidance (e.g. FEITH, SharePoint, etc.)
• Responsible for Lot Start and Commitment Generation process to provide accurate purchase orders to trade partners
  
  • Review tasks in the Lot Start Workfile for accuracy in quantity, pricing, trade partner assignment
  • Notify Division Purchasing team of missing/incorrect information to proactively maintain complete and accurate bid data
  • Confirm data successfully integrates with Production BuildPro software
• Partner with Division Purchasing teams to troubleshoot and resolve data errors
• Research and provide information on trade partner payment inquiries; interface with Accounting as needed
• Ensure vendor insurance information is current and accurate
  
  • Notify trade partners of impending insurance expiration, including instructions on how to provide updated insurance certificates

This is an excellent opportunity to join one of the nation's most respected Fortune 500 companies!

Qualifications

Does this describe you?

• Strong interpersonal skills
• Demonstrates initiative and ambition
• Ability to analyze information; identifying discrepancies and inconsistencies
• Able to plan and prioritize while focusing on detail orientation and effective time management
• Flexible with a willingness to adjust to emergent deadlines

Do you have these qualifications?

• High School Diploma or equivalent
• 1+ years of experience processing subcontractor agreements for residential construction companies or contractors or similar
• Working knowledge of Microsoft Office programs, specifically Excel, and aptitude to learn new software programs (e.g. EnterpriseOne and BuildPro)
• Preferred:
  • Associate degree, equivalent Vocational or Technical Certification Experience
  • Experience with EnterpriseOne (E1) Homebuilder Sales Solution (HBSS)
  • Experience with Hyphen Solutions BuildPro software

Work Conditions:

• Occasional evening and weekend work to meet deadlines

• We offer an excellent compensation and benefits package that includes comprehensive medical/dental, 401(k) with a company match, discounted stock purchase, discounts on mortgages, homes, and much more!

Come see why Toll Brothers has been attracting and retaining some of the best professionals in the industry!

Toll Brothers is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. Toll Brothers will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.