Purchasing Clerk for Live Event Hospitality & Growth

Levy Restaurants; Portland (OR); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Free meals

Transit benefits

Benefits package

Vacation & holidays

Referral bonus

Merch & ticket discounts

Year-round events

Paid sick leave

Fun environment

Growth opportunities

Job summary

Levy Restaurants, partner for the Rose Quarter and home of the Portland Trail Blazers & the Portland Fire, is seeking a Purchasing Clerk. You will process vendor invoices, manage purchase orders, and ensure accurate records across purchasing and accounts payable.

The role requires strong Excel skills, attention to detail, and effective vendor communication. Experience with BirchStreet or similar ERP is preferred; ability to lift up to 50 pounds is expected.

Qualifications

• Proficiency in Microsoft Office, especially Excel.
• Strong math, detail orientation, and organization.
• Excellent time management and communication.
• Experience with BirchStreet or procurement ERP preferred.

Responsibilities

• Process vendor invoices accurately and ensure timely payment in compliance with company policies.
• Create, maintain, and follow up on purchase orders and backorders.
• Reconcile vendor statements, research discrepancies, and verify pricing, quantities, and receiving documentation before payment.
• Communicate with vendors regarding invoices, payments, purchase orders, pricing, credits, returns, rebates, and account inquiries.
• Build productive relationships with vendors and internal departments.
• Resolve invoice, receiving, and purchasing discrepancies through effective problem-solving.
• Receive, inspect, and distribute deliveries; fulfill internal product requests as needed.
• Maintain accurate purchasing, accounting, and vendor records, including W-9s and COIs.
• Enter, update, and maintain purchasing and accounts payable data in BirchStreet or related systems.
• Prepare reports, spreadsheets, and other documentation using Microsoft Office.
• Support month-end closing activities related to purchasing and accounts payable.
• Collaborate with Finance, Warehouse, Operations, and other departments to ensure efficient purchasing and payment processes.
• Assist with inventory purchases and emergency sourcing when required.
• Ensure compliance with purchasing policies, internal controls, and audit requirements.
• Identify process improvement opportunities and perform other duties as assigned.
• Maintain confidentiality of financial and vendor information.

Skills

Excel proficiency

Detail-oriented

Time management

Communication skills

Multitasking

Tools

BirchStreet

Job description

Levy Restaurants, partner for the Rose Quarter and home of the Portland Trail Blazers & the Portland Fire, is seeking a Purchasing Clerk. You will process vendor invoices, manage purchase orders, and ensure accurate records across purchasing and accounts payable.

The role requires strong Excel skills, attention to detail, and effective vendor communication. Experience with BirchStreet or similar ERP is preferred; ability to lift up to 50 pounds is expected.