Purchasing Clerk - Moda Center

Compass Group USA; Portland (OR); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Free meals at events

Transit benefits (TriMet)

Full benefits

Vacation and holiday pay

Referral bonus

Merch & ticket discounts

Fun environment

Growth opportunities

Job summary

Levy at the Rose Quarter in Portland, OR is seeking a dedicated Purchasing Clerk to manage vendor invoices, POs, and backorders while upholding company policies and payment terms.

You will reconcile statements, verify pricing, and maintain accurate purchasing records, including W-9s and insurance certificates, using BirchStreet or related systems. This is a full-time role with growth in hospitality procurement.

Qualifications

• Proficiency in Microsoft Office, especially Excel.
• Strong mathematical aptitude and attention to detail.
• Excellent time management and multitasking abilities.
• Experience with BirchStreet or other procurement/ERP systems.

Responsibilities

• Process vendor invoices accurately and ensure timely payment in compliance with company policies and payment terms.
• Create, maintain, and follow up on purchase orders and backorders.
• Reconcile vendor statements, research discrepancies, and verify pricing, quantities, and receiving documentation before payment.
• Communicate with vendors regarding invoices, payments, purchase orders, pricing, credits, returns, rebates, and account inquiries.
• Build productive relationships with vendors and internal departments.
• Resolve invoice, receiving, and purchasing discrepancies through effective problem-solving.
• Receive, inspect, and distribute deliveries; fulfill internal product requests as needed.
• Maintain accurate electronic and physical purchasing, accounting, and vendor records, including W-9s and certificates of insurance.
• Enter, update, and maintain purchasing and accounts payable data in BirchStreet or related systems.
• Prepare reports, spreadsheets, and other documentation using Microsoft Office.
• Support month-end closing activities related to purchasing and accounts payable
• Collaborate with Finance, Warehouse, Operations, and other departments to ensure efficient purchasing and payment processes.
• Assist with inventory purchases and emergency sourcing when required.
• Ensure compliance with purchasing policies, internal controls, and audit requirements.
• Identify process improvement opportunities and perform other duties as assigned.
• Maintain confidentiality of financial and vendor information.

Skills

Microsoft Office

Excel

Mathematical aptitude

Attention to detail

Time management

Communication

Problem solving

Independent working

Tools

BirchStreet

Job description

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Levy is proud to be the Food, Beverage, and Retail partner for the Rose Quarter: Home of the Portland Trail Blazers & the Portland Fire!

Diversity of thought and inclusion for all is what drives our success – we invite you to start your Levy journey with us today! We are looking for friendly & energetic individuals who are ready to create memorable moments as a Purchasing Clerk.

Join our team to be a part of the exciting NBA and WNBA world! We at Levy are partnering with the Rose Quarter to create a shared vision of elevated and inclusive hospitality that proudly embodies Portland’s unique food story.

Job Summary

While no two events are quite the same, here’s what you can expect as a Purchasing Clerk –

• Process vendor invoices accurately and ensure timely payment in compliance with company policies and payment terms.
• Create, maintain, and follow up on purchase orders and backorders.
• Reconcile vendor statements, research discrepancies, and verify pricing, quantities, and receiving documentation before payment.
• Communicate with vendors regarding invoices, payments, purchase orders, pricing, credits, returns, rebates, and account inquiries.
• Build productive relationships with vendors and internal departments.
• Resolve invoice, receiving, and purchasing discrepancies through effective problem-solving.
• Receive, inspect, and distribute deliveries; fulfill internal product requests as needed.
• Maintain accurate electronic and physical purchasing, accounting, and vendor records, including W-9s and certificates of insurance.
• Enter, update, and maintain purchasing and accounts payable data in BirchStreet or related systems.
• Prepare reports, spreadsheets, and other documentation using Microsoft Office.
• Support month-end closing activities related to purchasing and accounts payable
• Collaborate with Finance, Warehouse, Operations, and other departments to ensure efficient purchasing and payment processes.
• Assist with inventory purchases and emergency sourcing when required.
• Ensure compliance with purchasing policies, internal controls, and audit requirements.
• Identify process improvement opportunities and perform other duties as assigned.
• Maintain confidentiality of financial and vendor information.

THE PERFECT MATCH

W e might be a great match if the below applies to you –

• Proficiency in Microsoft Office, particularly Excel.
• Strong mathematical aptitude, attention to detail, and organizational skills.
• Excellent time management, multitasking, written, and verbal communication abilities.
• Demonstrated problem-solving and critical-thinking skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience with BirchStreet or other procurement/ERP systems preferred.
• Ability to lift up to 50 pounds when receiving, organizing, or moving inventory and supplies

Authentic Levy is the phrase that describes the power and uniqueness of Levy’s Vision, Mission, and Family Values in action. Our Family Values are Inclusive, Passionate, Nice, and Innovative and we want to make sure we are clear on a few basics that we expect –

• Treat all guests and team members fairly without regard to race, gender identity, national origin, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law
• Excellent communication to interact with team members and guests
• Guest satisfaction-oriented (remember, you’re a part of their experience!)
• Be nice – we know the best work is done by the nicest people

WHAT’S IN IT FOR YOU

• Free Meal Every Event Shift (yes, it’s actually free!)
• 50% Off Monthly TriMet Passes
• Full Time Benefits
• Vacation and Holiday Pay
• Referral Bonus $$
• Merch & Ticket Discounts (ooh, swag)
• Fun Environment (live background music? Heck yeah)
• Opportunities for Growth

Applicant must be 18+ years due to alcohol and other service requirements. All offers of employment with Levy at the Rose Quarter are contingent upon clear results of a background check.

Levy is an equal opportunity employer. At Levy, we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.