Concessions Office Admin - Moda Center

Compass Group USA; Portland (OR); On-site; USD 34,000 - 35,000; Full time

Benefits offered by this job

Vacation days

Free meal every event shift

50% off TriMet passes

Referral bonus

Merch & ticket discounts

Fun environment

Growth opportunities

Job summary

Levy is seeking a Concessions Office Admin to support event staffing and team administration at the Rose Quarter during NBA and WNBA seasons.

The role emphasizes coordinating schedules, timekeeping, and staff check-in while collaborating with the NFP Coordinator and concessions management to ensure smooth operations.

Qualifications

• Strong organizational and communication skills.
• Ability to work in a fast-paced environment while handling multiple tasks calmly and professionally.
• Proficiency with Microsoft Office products and HRIS systems.

Responsibilities

• Act as primary point of contact for all Concessions team members.
• Manage time-off requests, schedule availability, and special requests from team members.
• Build event manifests.
• Schedule staff for all dates/events and post schedule by 5pm every Friday.
• Update Declining Balance with event and training spend by day.
• Monitor timekeeping system for missed punches and potential time card discrepancies.
• Handle check-in of staff on event days (Blazers & Other Major Events).
• Work with NFP Coordinator to ensure proper placement and utilization of volunteer groups.
• Collaborate with Concessions management on staffing levels for events.

Skills

Microsoft Office

HRIS

Time management

Communication

Team coordination

Tools

HRIS software

Scheduling software

Job description

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Position Title: Concessions Office Admin

Pay Range: $24.50 to $25.00

A LITTLE ABOUT US

Levy is proud to be the Food, Beverage, and Retail partner for the Rose Quarter: Home of the Portland Trail Blazers & Portland Fire!

Diversity of thought and inclusion for all is what drives our success – we invite you to start your Levy journey with us today! We are looking for friendly & energetic individuals who are ready to create memorable moments as a Concessions Office Manager.

Join our team to be a part of the exciting NBA season & WNBA season! We at Levy are partnering with the Rose Quarter to create a shared vision of elevated and inclusive hospitality that proudly embodies Portland's unique food story.

A DAY IN THE LIFE

While no two days are quite the same, here's what you can expect as Concessions Office Admin –

• Act as primary point of contact for all Concessions team member.
• Manage time-off requests, schedule availability, and special requests from team members.
• Build event manifests.
• Schedule staff for all dates/events and post schedule by 5pm every Friday.
• Update Declining Balance with event and training spend by day.
• Monitor timekeeping system for missed punches and potential time card discrepancies.
• Handle check-in of staff on event days (Blazers & Other Major Events).
• Work hand-in-hand with NFP Coordinator to ensure proper placement and utilization of NFP volunteer groups without limiting hourly team members available hours.
• Collaborate with Concessions management team on proper staffing levels for operation of F&B for all events.
• Other assigned duties

THE PERRECT MATCH

We might be a great match if the below applies to you –

• Proficiency using Microsoft Office Products (Word, Excel, PowerPoint, Outlook) and Human Resource Information Systems (HRIS).
• Solid organizational skills; ability to prioritize multiple tasks; attention to detail, strong follow-up skills.
• Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally and with flexibility.
• Strong communication and interpersonal skills, ability to communicate in a professional, knowledgeable, and courteous manner.
• Ability to represent oneself and the company in a professional manner.
• Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial and employee matters.
• Ability to be self-directed in a team-oriented environment.

Authentic Levy is the phrase that describes the power and uniqueness of Levy's Vision, Mission, and Family Values in action. Our Family Values are Inclusive, Passionate, Nice, and Innovative and we want to make sure we are clear on a few basics that we expect –

• Treat all guests and team members fairly without regard to race, gender identity, national origin, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law
• Excellent communication to interact with team members and guests
• Guest satisfaction-oriented (remember, you're a part of their experience!)
• Be nice – we know the best work is done by the nicest people

WHAT’S IN IT FOR YOU

• Vacation and Holiday Paid Days
• Free Meal Every Event Shift (yes, it's actually free!)
• 50% Off Monthly TriMet Passes
• Referral Bonus $$
• Merch & Ticket Discounts (ooh, swag)
• Fun Environment (live background music? Heck yeah)
• Opportunities for Growth

Applicant must be 18+ years due to alcohol and other service requirements. All offers of employment with Levy at the Rose Quarter are contingent upon clear results of a background check.

Levy is an equal opportunity employer. At Levy, we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, religion, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.