Procurement & Accounts Payable Specialist

Compass Group USA; Portland (OR); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Free meals at events

Transit benefits (TriMet)

Full benefits

Vacation and holiday pay

Referral bonus

Merch & ticket discounts

Fun environment

Growth opportunities

Job summary

Levy at the Rose Quarter in Portland, OR is seeking a dedicated Purchasing Clerk to manage vendor invoices, POs, and backorders while upholding company policies and payment terms.

You will reconcile statements, verify pricing, and maintain accurate purchasing records, including W-9s and insurance certificates, using BirchStreet or related systems. This is a full-time role with growth in hospitality procurement.

Qualifications

• Proficiency in Microsoft Office, especially Excel.
• Strong mathematical aptitude and attention to detail.
• Excellent time management and multitasking abilities.
• Experience with BirchStreet or other procurement/ERP systems.

Responsibilities

• Process vendor invoices accurately and ensure timely payment in compliance with company policies and payment terms.
• Create, maintain, and follow up on purchase orders and backorders.
• Reconcile vendor statements, research discrepancies, and verify pricing, quantities, and receiving documentation before payment.
• Communicate with vendors regarding invoices, payments, purchase orders, pricing, credits, returns, rebates, and account inquiries.
• Build productive relationships with vendors and internal departments.
• Resolve invoice, receiving, and purchasing discrepancies through effective problem-solving.
• Receive, inspect, and distribute deliveries; fulfill internal product requests as needed.
• Maintain accurate electronic and physical purchasing, accounting, and vendor records, including W-9s and certificates of insurance.
• Enter, update, and maintain purchasing and accounts payable data in BirchStreet or related systems.
• Prepare reports, spreadsheets, and other documentation using Microsoft Office.
• Support month-end closing activities related to purchasing and accounts payable
• Collaborate with Finance, Warehouse, Operations, and other departments to ensure efficient purchasing and payment processes.
• Assist with inventory purchases and emergency sourcing when required.
• Ensure compliance with purchasing policies, internal controls, and audit requirements.
• Identify process improvement opportunities and perform other duties as assigned.
• Maintain confidentiality of financial and vendor information.

Skills

Microsoft Office

Excel

Mathematical aptitude

Attention to detail

Time management

Communication

Problem solving

Independent working

Tools

BirchStreet

Job description

Levy at the Rose Quarter in Portland, OR is seeking a dedicated Purchasing Clerk to manage vendor invoices, POs, and backorders while upholding company policies and payment terms.

You will reconcile statements, verify pricing, and maintain accurate purchasing records, including W-9s and insurance certificates, using BirchStreet or related systems. This is a full-time role with growth in hospitality procurement.