Purchasing & Inventory Coordinator – Live Events

Levy Restaurants; Charlotte (NC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Instapay (early wage access)

Associate Shopping Program

Health and Wellness Program

Discount Marketplace

Employee Assistance Program

Job summary

Levy Restaurants in Charlotte is seeking a Purchasing Administrator to provide administrative support to the Purchasing Department, coordinating procurement processes and maintaining records. The role includes processing purchase orders, invoices, and supporting inventory management and accounts payable.

Flex hours may occur with events, and confidentiality is essential. Strong organizational skills and experience with BirchStreet or similar systems are needed, along with a team-focused,

Qualifications

• Minimum 2 years of administrative experience in a fast-paced environment.
• Excellent written and verbal communication, discretion and confidentiality.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with purchasing, inventory, or warehouse operations preferred.

Responsibilities

• Process and receive purchase orders to maintain accurate inventory records.
• Enter receiving information from invoices and reconcile with POs.
• Support monthly inventory counts and reconciliation activities.
• Maintain organized purchasing records and documentation for audit readiness.
• Review department reporting, including COIs and other required documents.
• Assist with accounts payable functions and invoice records.
• Support vendor statement reconciliations and financial recordkeeping.
• Manage departmental files, correspondence, and reports.
• Assist with event support and day-to-day communications.

Skills

Organizational skills

Communication skills

Microsoft Office

BirchStreet

Data accuracy

Records management

Tools

BirchStreet

ERP systems

Job description

Levy Restaurants in Charlotte is seeking a Purchasing Administrator to provide administrative support to the Purchasing Department, coordinating procurement processes and maintaining records. The role includes processing purchase orders, invoices, and supporting inventory management and accounts payable.

Flex hours may occur with events, and confidentiality is essential. Strong organizational skills and experience with BirchStreet or similar systems are needed, along with a team-focused,