Public Works Admin Pro: Streamline City Services

City of Bend, Oregon; Bend (OR); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health and dental coverage

Retirement benefits

Paid leave program

Job summary

The City of Bend is seeking an Administrative Support Specialist in the Public Works Department. This is a regular, full-time, hourly, non-exempt position represented by COBEA and may be used to create an eligibility list for future hires.

You will support division staff, coordinate meetings, process invoices, maintain records, prepare reports, and help ensure accurate information for internal and external stakeholders.

Qualifications

• High School Diploma or GED required; and three (3) years of progressively responsible administrative support, office coordination, customer service, records management, or related experience; or an equivalent combination of education and experience.
• Strong skills with MS Office and public records management; ability to process invoices and purchasing documents; experience in a local government or public sector environment beneficial.
• Experience creating reports, coordinating meetings, and supporting multiple stakeholders in a fast-paced setting.

Responsibilities

• Provide administrative support to Public Works divisions, supervisors, managers, and staff.
• Serve as a point of contact for employees, community members, contractors, consultants, and vendors by phone, email, and in person.
• Prepare, review, edit, and distribute correspondence, reports, meeting materials, presentations, and other documents.
• Coordinate meetings, training activities, calendars, schedules, and department events.
• Process invoices, purchase orders, requisitions, procurement documents, and other financial or operational records.
• Maintain department records, databases, files, and tracking systems per records retention requirements.
• Assist with timesheet processing, personnel-related transactions, and other administrative workflows.
• Research information and compile data for reports, projects, and decision-making.
• Support public-facing programs and respond to routine inquiries; identify process improvements.

Skills

MS Office proficiency

Customer service

Records management

Public sector knowledge

Communication

Problem solving

Education

High School Diploma or GED

Associate degree preferred

Tools

Excel

SharePoint

Outlook

Teams

Word

Job description

The City of Bend is seeking an Administrative Support Specialist in the Public Works Department. This is a regular, full-time, hourly, non-exempt position represented by COBEA and may be used to create an eligibility list for future hires.

You will support division staff, coordinate meetings, process invoices, maintain records, prepare reports, and help ensure accurate information for internal and external stakeholders.