Public Services Administrative Specialist

Deschutes County; Bend (OR); On-site; USD 42,496,000 - 56,950,000; Full time

Job summary

Deschutes County is seeking an Administrative Assistant to support County Administration and Risk Management, helping the front office run smoothly each day. You will be a key contact for the public, employees, and partner agencies, handling day-to-day operations, data entry, reimbursements, and records with care.

The role emphasizes excellent customer service, organization, and the ability to shift between front-facing service and behind-the-scenes support in a busy county government setting.

Qualifications

• Associate’s degree in Business or Public Administration.
• 2 years of public sector administrative and technical support experience.
• Or any equivalent combination of training, education, and experience.

Responsibilities

• Welcome and assist the public, staff, and partners at the front counter, by phone, and via email.
• Provide administrative support to County Administration and Risk Management; assist with committee coordination and public meetings.
• Process administrative and financial tasks: data entry, reimbursements, vendor items, records tracking, document handling.
• Support daily office operations: supply management, mail, and routine workflows.
• Assist with Risk Management activities, including support for the Skid Car program and special event permits coordination.
• Maintain accurate records and protect sensitive information; contribute to process improvements.
• Provide staff support to the Board of Commissioners and committees.

Skills

Customer service

Data entry

Records management

Office administration

Communication

Multitasking

Confidentiality

Education

Associate’s degree in Business or Public Administration

Tools

Munis or similar software

Job description

Deschutes County is seeking an Administrative Assistant to support County Administration and Risk Management, helping the front office run smoothly each day. You will be a key contact for the public, employees, and partner agencies, handling day-to-day operations, data entry, reimbursements, and records with care.

The role emphasizes excellent customer service, organization, and the ability to shift between front-facing service and behind-the-scenes support in a busy county government setting.