Water Works Administrative Specialist (Payroll & Purchasing)

City-of-South-Ben; South Bend (IN); On-site; USD 48,000 - 52,000; Full time

Job summary

City of South Bend is seeking an administrative professional to support the Water Works Distribution Department. Responsibilities include payroll processing, accounts payable, invoicing, reports, and data entry.

The role requires strong MS Word/Excel skills, excellent communication, and the ability to manage multiple tasks in a high-volume public service environment. On-site position with standard public sector benefits.

Qualifications

• Strong computer skills in Word, Excel, and database management.
• Ability to perform basic office procedures and communicate effectively, verbally and in writing.
• Must possess strong customer service and problem-solving skills, with ability to work independently in a fast-paced environment.
• Ability to establish and maintain orderly files, records and reports.
• Must become familiar with acronyms for Water Distribution.

Responsibilities

• Performs Accounts Receivable duties such as invoice preparation and management, and processing of receipts.
• Accounts payable activities for Water and associated projects.
• Works within the City's HR system to process bi-weekly payroll.
• Generates financial reports and researches purchase and invoice history.
• Tracks KPI measurements from workgroups in Water Distribution.
• Maintains and updates records daily, weekly, monthly and yearly.

Skills

Microsoft Word

Excel

Database management

Communication skills

Customer service

Education

High school

Tools

HR system

Maintenance management software

Job description

City of South Bend is seeking an administrative professional to support the Water Works Distribution Department. Responsibilities include payroll processing, accounts payable, invoicing, reports, and data entry.

The role requires strong MS Word/Excel skills, excellent communication, and the ability to manage multiple tasks in a high-volume public service environment. On-site position with standard public sector benefits.